Executive Assistant
- Provide high-level executive administrative support to three executive-level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel. =
- Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Coordinate complex domestic and international travel arrangements and detailed itineraries.
- Prepare, process, and submit expense reports.
- Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
- Develop and maintain electronic filing systems.
- Assist with preparing PowerPoint presentations and other materials for attorneys’ review.
- Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
- Minimum 3-5+ years’ prior experience working in a fast-paced environment and supporting a dynamic executive(s). Prior experience supporting attorneys preferred but not required.
- Bachelor’s degree required.
- A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
- Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff, and business partners.
- Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
- A “roll-up-your-sleeves” mentality and “low-ego” attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
- Passion for the details and executive support.
- Proven track record of working independently and as part of a team.
- Able to handle multiple tasks simultaneously, with sophistication and ease.
- Demonstrates an intellectual curiosity and continuous drive to improve performance.
- Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
- Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation. #LI-AK2
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