Communications and Event Coordinator

NY HELP No

Agency Insurance Fund, State

Title Communications and Event Coordinator

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $66951 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 15 Computer Drive West

City Albany

State NY

Zip Code 12205

Duties Description NYSIF is seeking a Communications and Event Coordinator that will be responsible for planning, organizing, and executing events that support NYSIF's mission across multiple departments. This role will be part of the communications, marketing, and customer service team. The ideal candidate will be a highly organized problem solver, who demonstrates the ability to work collaboratively across multiple teams.Responsibilities include, but are not limited to:- Work directly with NYSIF's Executive Team, Communications and Marketing Department, and Client Relations Team to coordinate a variety of events including but not limited to external meetings and conferences with stakeholders and internal conferences for NYSIF staff.- Work with Department of Administration staff on purchasing, requisitioning, securing locations, and promotional items.- Serve as a main point of contact for all event logistics including communication with vendors, venue selection, room set-up, catering, and material preparation including coordinating with business leads to develop meeting agendas, providing day-of staff support for events including on site coordination, and food and event purchases.- Coordinate and manage all audio/visual needs, including use of microphones, screens, presentation technology, and virtual platforms in conjunction with the communications and/or ITS team.- Track event budget and all expenses, ensuring cost-effective planning and adherence to NYS procurement policies and executive orders.- Develop and maintain detailed planning documents such as timelines, task lists, post event evaluation reports.- Other duties as assigned.

Minimum Qualifications Minimum Qualifications: - A bachelor's degree* in media, new media, English, communications, journalism, broadcasting, public relations, films, TV productions, or digital marketing and two years of experience in writing or producing content for various media or and/or two years of experience in public or governmental relations; OR- A master's degree* in media, new media, English, communications, journalism, broadcasting, public relations, films, TV productions, or digital marketing and one year of experience in writing or producing content for various media or and/or one year of experience in public or governmental relations*Four years of experience may substitute for a bachelor's degree or five years of experience may substitute for a master's degree. Preferred Qualifications:- Experience in event coordination, meeting planning or administrative support with a focus on logistics.- Experience in staffing, advance, and/or press coordination.- Experience preparing briefing materials and written communications for staff and vendors.- Excellent written and verbal communication skills.- Established network of vendor or venue contacts or a willingness to research and build relationships with venues.Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Comments Official Civil Service title: Public Information Specialist 1.Please note, the salary posted reflects the hiring rate for all candidates new to NYS employment. This hiring rate is established by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.Once appointed to the position, the candidate will be eligible to receive annual advances up to the top of the salary range for the position of Public Information Specialist 1 (SG-18)Please visit for full salary range information. Fringe Benefits: - Competitive Compensation.- Future Career Growth Potential. - Open and Supportive Team-Based Environment.- Plentiful Vacation, Personal, and Sick Leave Accruals. - Paid State and Federal Holidays.- Full Medical, Vision, and Dental. - Retirement Options. - Public Student Loan Forgiveness (PSLF).- Possibility of Telecommuting, Flextime, and Alternative Work Schedules.NYSIF Commitment to Diversity, Equity, and InclusionThe New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency. NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law. We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment. We strive to foster a workplace where diverse individuals are able to participate fully in the decision-making process and have ample opportunity for advancement. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities. This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF's Reasonable Accommodations mailbox at [email protected].

Some positions may require additional credentials or a background check to verify your identity.

Name Iris Mulhern

Telephone

Fax 518-437-1618

Email Address [email protected]

Address

Street PO Box 66699

City Albany

State NY

Zip Code 12206

Notes on Applying Please submit application materials to [email protected], referencing the Vacancy ID# in your subject line.