Proposal Specialist

Proposal Specialist

New York, NY | Hybrid | Full-Time

Build Your Career While We Build the Future

About Us

At Milrose Consultants, LLC, we build more than buildings—we build trust, expertise, and lasting partnerships. As leaders in building code compliance and consulting solutions, we help shape the skylines of tomorrow through excellence in code analysis, land use, zoning, and permit expediting.

Position Overview

We’re seeking a Proposal Specialist to join our Client Services team, responsible for creating accurate, timely proposals and change orders. You’ll ensure consistency and quality, while collaborating with internal teams and clients to deliver exceptional service and maintain proposal system integrity.

What You’ll Do

• Prepare and format proposals and change orders for assigned sales team members.
• Review and proofread documents for accuracy and compliance with standards.
• Collaborate with Sales, Account Executives, and Code Analysts to finalize proposals.
• Maintain proposal templates and ensure consistency across all documents.
• Manage proposal-related files and data within proprietary systems.
• Follow up on outstanding proposals/change orders internally and with clients.
• Assist clients with new project proposals, including scope review and document preparation.
• Respond to client inquiries and escalate issues as needed.
• Train and mentor new hires on proposal processes and systems.
• Support additional client services tasks as assigned.

What You’ll Bring

Required :

• Bachelor’s degree and 3–5 years of related experience, or equivalent combination.
• Strong technical aptitude and advanced Microsoft Office Product skills.
• Excellent organizational, prioritization, and multitasking abilities.
• Exceptional attention to detail and communication skills.

Preferred :

• Experience in expediting, architecture, construction, or professional services.
• Background in complex proposals or RFPs.

Work Environment & Schedule

• This is a full-time hybrid position based in New York City.
• Standard hours are Monday–Friday, 8:30 AM–5:00 PM.

Compensation & Benefits

• Hourly range: $31.00 – $41.00, based on knowledge, skills, and experience.
• Comprehensive health, dental, and vision, insurance, and 401K plan with a match.
• Paid time off: Holiday, vacation, sick time, personal and birthday.
• Career development and growth opportunities.

Milrose Consultants, LLC is an Equal Opportunity Employer committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected].

Notice to third-party agencies: Please refrain from contacting our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.