Events & Office Coordinator

Calling all hospitality professionals interested in working at the intersection of event coordination, office operations, and sustainable agriculture.
About the Role

Blue Hill at Stone Barns is seeking a highly organized and proactive Events & Office Coordinator to support events, office operations, and guest communications across both Blue Hill and Stone Barns. This full-time, in-person role plays a key part in the successful execution of events and the smooth day-to-day functioning of our campus.

Reporting to the Director of Events and Managing Director, this position serves as a central administrative hub—supporting event coordination, correspondence, scheduling, records management, and office and property administration. The ideal candidate is detail-oriented, adaptable, and energized by supporting multiple teams in a hospitality-driven environment rooted in sustainable agriculture.

At Blue Hill, we believe the best hospitality professionals are lifelong learners. In this role, you will have the opportunity to participate in weekly educational programming with guest speakers, classes, and trainings, and you will be eligible for a stipend for external education opportunities.

You are a hospitality professional who brings both diligence and warmth to your work. You are:

• Organized – Highly detail-oriented with strong systems and follow-through
• Communicative – A clear, professional verbal and written communicator
• Composed – Calm and steady in a fast-paced, event-driven environment
• Adaptable – Comfortable shifting priorities and managing multiple deadlines
• Trustworthy – Discreet and dependable when handling confidential information
• Collaborative – A supportive team player who works well across departments
• Polished – Confident and professional in client-facing interactions
• Creative – Resourceful and proactive in solving problems and anticipating needs
• Technically Capable – Comfortable with email platforms, Google tools, and office systems
• Multimedia-minded – Photography/videography skills are a plus

• Experience in one or more of the following areas is preferred:
• Hospitality and customer service
• Events coordination or event operations
• Office administration or executive support
• Business operations
• Proficiency with Google Docs and email platforms required
• Experience with Tripleseat is a plus

Event Operations & Client Support

• Serving as a primary point of contact for event-related inquiries via phone and email
• Maintaining accurate client records, guest lists, event documentation, and internal databases
• Coordinating vendors, rentals, COIs, schedules, valet staffing, event photography/images, and post-event logistics
• Updating event menus and supporting weekly/monthly event reporting
• Supporting sales and marketing efforts, including seasonal email campaigns and client communications

Correspondence, Records & Finance Support

• Fielding general guest, member, and client inquiries for both organizations
• Maintaining filing systems, records, reports, and internal documentation
• Processing deposits and supporting invoicing and reconciliation in coordination with accounting

Office, Property & General Administration

• Overseeing office organization, supplies, mail, and deliveries
• Coordinating office cleaning, maintenance, and basic IT/printer needs with facilities and outside vendors
• Supporting staff and extern housing administration, including scheduling, rent collection, cleaning, and maintenance coordination
• Creating and maintaining the all-campus master calendar (events, programs, meetings, services)
• Coordinating meetings, greeting visitors, and supporting daily office operations across departments

Additional Duties

• Performing other job-related responsibilities as assigned

• Compensation: $23–$28 per hour
• Benefits: Medical, dental, and vision insurance; 401(k); Paid Time Off
• Status: Full-time, non-exempt
• Location & Schedule:
• Full-time, in-person position at Blue Hill at Stone Barns in Pocantico Hills, NY
• Approximately a 1-hour commute from New York City
• Schedule requires flexibility, including evenings and weekends

Blue Hill is committed to equity and inclusion in every aspect of our work and team culture. We are an equal opportunity employer and strongly encourage BIPOC and/or gender minority candidates to apply.