Accounts Receivable Manager

Job Description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire an Associate Staff Analyst for a position with Property Management Group, City Lands Stewardship Section, Watershed Lands and Community Planning Division within the Source Water Protection Directorate, located in Valhalla, New York.

The Property Management Group is responsible for managing City owned water supply lands, including the issuance of Land Use Permits (LUPs) and Agricultural Licenses (Licenses) for the use of City owned land. This position is responsible for the financial accounting of all revenues generated from LUPs and Licenses issued by the Property Management Group, including invoicing and receiving and processing payments managed through QuickBooks and an online billing platform (CityPay). This position will ensure that best accounting practices and financial reporting principles are followed, along with interfacing with other staff and work units for activities such as encroachment and collections referrals.

Under direction, of the City Lands Stewardship Property Management Supervisor, the Associate Staff Analyst will serve as Accounts Receivable Manager and will serve as the in house expert for QuickBooks and oversees all financial accounting tasks associated with DEP’s Property Management Group. This position will maintain up to date information on all financial transactions, including invoicing, sending past due notices, processing payments, compiling financial reports, and managing other administrative banking activities. The position will be responsible for developing and maintaining internal accounting policies in accordance with applicable Comptroller Directives. These financial management tasks require routine interfacing with the CityPay online billing platform and an internal database (Watershed Lands Information System, or WaLIS). Specific duties include:

- Maintaining the QuickBooks database for DEP’s Land Use Permit office, which consists of coordinating with other DEP work units (Bureau of Legal Affairs, Revenue and Claims, etc.) and coordinating with other City agencies such as the NYC Department of Finance.

- Maintaining the life cycle of financial activities for DEP’s Land Use Permit office including entering tax information for billing purposes, invoicing permittees, processing payments, tracking online payment application, and mailing past due letters. The level of effort within each task varies depending on the monthly financial schedule.

- Performing daily accounting and bookkeeping-related duties that may include, but are not limited to, analyzing and reporting on financial information, identifying bad debt and facilitating write offs, balancing accounts, and resolving permittee payment issues.

- Updating, evaluating, developing and completing financial accounting standard operating procedures for DEP’s Property Management Group.

- Serving as the primary liaison with Intuit tech support to troubleshoot and resolve QuickBooks issues, and to address QuickBooks questions raised by staff. Procuring annual QuickBooks license renewals including obtaining quotes, drafting justification memo, and following up with vendors.

- Performing Quality Assurance and Quality Control on payment processing workflow tasks and addresses issues as needed.

(This is a brief description of what you might do in this position and does not include all the duties of this position.)

ASSOCIATE STAFF ANALYST - 12627

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.