Post Closing Coordinator - Title Services
Compensation: $60,000 – $90,000 (based on experience)
Location: Bayside (100% in office) About the Opportunity
Our client, a well-established title services organization, is seeking a Post-Closing Coordinator to support the accuracy, compliance, and timely handling of all post-closing activities. This is an excellent fit for someone with foundational title or recording experience who wants to grow their career throughout the title, escrow, and recording processes.
This position is ideal for detail-oriented professionals who thrive in deadline-driven environments and enjoy contributing to a highly collaborative team. Position Overview
The Post-Closing Coordinator plays a key role in preparing, processing, and submitting critical documents to county offices, executing escrow payments, and ensuring all post-closing requirements are met. This is an entry-level to early-career position within the department, with strong growth potential. Key Responsibilities
Title Knowledge & File Handling
- Develop a working understanding of title reports, standard conveyances, and basic escrow requirements.
- Break down, scan, and review 5–7 files per day with accuracy and minimal errors.
- Understand tax searches and general title terminology to support proper post-closing documentation.
- Execute escrow payments and refunds according to established procedures and deadlines.
- Process and prepare documents such as deeds, mortgages, and powers of attorney.
- Record documents via e-recording platforms or county clerk offices as required.
- Manage rejections, corrections, and resubmissions quickly and efficiently.
- Follow up with internal staff, closers, and external contacts to ensure all recording and escrow obligations are completed.
- Respond professionally to incoming phone calls and emails; escalate issues when necessary.
- Prepare basic transfer tax documents according to client instructions.
- Provide support to team members with document corrections to avoid rejections and delays.
- Open and track courtesy orders, including Trello entry and TrackerPro setup.
- Scan and distribute incoming closing and trailing documents with accurate system entry.
- Prepare outgoing mail and confirmation emails for recorded documents.
- Assist the department with operational tasks to support overall workflow efficiency.
- Contribute to a collaborative environment through proactive communication and reliability.
- High school diploma or equivalent required; additional education a plus.
- 1+ years of experience in title, recording, post-closing, document processing, escrow, or related real estate operations preferred.
- Proficiency with Trello , TrackerPro , and standard office software.
- Strong organization, attention to detail, and deadline-driven work ethic.
- Clear written and verbal communication skills.
- Ability to manage multiple files and tasks with accuracy.
This role offers a stable, long-term opportunity to grow within the title services industry, gain exposure to multiple areas of the closing lifecycle, and join a reputable organization with strong internal support and training.
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