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Administrative Asst (US)

Avantor
West Henrietta, NY
Administrative Asst (US) Location West Henrietta, NY : The Opportunity: Avantor is looking for a dedicated and experienced Administrative Assistant. Performs secretarial and administrative duties. Manages schedule, arranging appointments, travel, meetings, conference calls, etc. Provides a wide variety of administrative and staff support services to provide an organizational unit. Work requires some analysis and use of initiative and independent judgment. Remains knowledgeable of business unit's policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, units, or managers. Works under general supervision with latitude for independent judgment. This role will be a full-time position base out of West Henrietta, NY. What we're looking for
  • Education: associate degree in business or secretarial science (two-year program) or equivalent experience.
  • Experience: Minimum 2 years' experience in office administration.
    • Who you are:
    • Thorough knowledge of administrative practices.
    • Strong computer skills; knowledgeable of Microsoft office.
    • Good organizational skills.
    • Able to prioritize tasks to meet deadlines.
    How you will thrive and create an impact
    • Coordinate managers' schedules, making appointments and establishing agendas.
    • Arrange and coordinate business travel for managers, directors, or other division heads.
    • Screen managers' phone calls and incoming mail.
    • Draft routine memos and perform word processing duties.
    • Coordinate department meetings; arrange use of conference rooms.
    • Serve as a contact to employees, investors, or other stakeholders inside and outside the organization.
    • Conducts various analytical special projects, especially involving budgets and preparations for senior management meetings.
    • May assist in budget preparation and control activities.
    • Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
    • Administer programs, projects, and/or processes specific to the operating unit served.
    • May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
    • Performs other duties as assigned.
    Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today! Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer. Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today! Pay Transparency: The expected pre-tax pay for this position is $42,000.00 - $70,000.00 Actual pay may differ depending on relevant factors such as prior experience and geographic location. EEO Statement: We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster , EEO is the Law Poster Supplement , and Pay Transparency Non-Discrimination Provision . 3rd Party Non-Solicitation Policy: By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
Posted 2026-01-10

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