Assistant, A&R & Marketing - New York, 10019

Assistant, A&R & Marketing - New York, 10019, United States of America

How you’ll LEAD:

Universal Music Publishing Group is looking for a highly organized, proactive Assistant who has superior attention to detail, the ability to meet tight deadlines and can juggle multiple critical requests to assist senior level execs on both the A&R and Marketing teams. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential as is a warm, professional, and personable demeanor that reflects UMPG’s culture.

How you’ll CREATE:

Executive Support

• Provide high-level administrative support to multiple senior executives, including complex calendar management, scheduling across time zones, and meeting coordination
• Act as a gatekeeper and point of contact for internal teams, artists, managers, attorneys, and external partners
• Manage phone calls, emails, and correspondence with discretion and professionalism
• Build a relationship with C-Suite Assistants, Chief of Staff, and Operations teams for necessary scheduling
• Prepare agendas, take notes, track action items, and follow up as needed
• Using internal tools to book and expense external Artist and internal team travel
• Process expenses, invoices, and purchase orders accurately and on time
• Prepare for various presentations, meeting agendas + recaps for both the A&R and Marketing teams
• Assist on awards submission, preparation and completion across teams
• Support special projects, industry event planning, guest lists and ad hoc requests as they arise
• Coordinate office lunches, maintain office greeting/lounge area, and team building events
• Bring a consistently positive, approachable presence when welcoming artists, partners, and guests, helping create an inviting and professional environment

A&R Support

• Assist with A&R workflows, including maintaining artist and songwriter databases, A&R staff rosters, NYC gig lists and ticket buys, maintaining playlists of pitch songs/demos, regularly updating UMPG’s playlist of weekly releases, and DJ’ing weekly meetings (playing music, videos, etc.)
• Coordinate recording sessions, writing camps, and artist meetings i.e., booking studio time and rental equipment as needed/applicable
• Help prepare pitch materials, presentations, and internal reports
• Maintain organization of contracts, agreements, and creative assets in collaboration with Business Affairs
• Scout / research artists for potential signing/sessions
• See live shows
• Assist on collected report to CEO analyzing chart info, sessions, roster news, & upcoming releases
• Maintain NYC writer room at Office

Marketing Support

• Support marketing initiatives by coordinating meetings, timelines, and deliverables
• Assist with campaign planning, and internal communications
• Help compile marketing recaps, reports, and presentation decks
• Coordinate with Label, Communications, Sync, Catalog, Legal, Merch and International teams as well as external partners, clients, DSPs as needed
• Stay atop trends in social media and contribute to storytelling ideas

Bring your VIBE:

• Deep interest and excitement for the music industry, UMPG’s roster, & UMPG projects
• 1-2 years of administrative experience
• Strong attention to detail, problem-solving and organizational skills
• Open to collaboration and teamwork
• Driven and solution-oriented
• Ability to work under high pressure and speed
• Ability to adapt from feedback
• A sense of discretion for sensitive and confidential information
• Flexible and able to multi-task
• Enjoy seeing live music
• An understanding of UMPG roster and musical history
• In touch with current trends, artists, writers, & producers
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners and clients
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint
• Great social and interpersonal skills
• Ability to respectfully represent UMPG and its identity inside the office and at outside events (concerts, meetings, etc.)