Administrative Assitant

Administrative Assitant

Position Description
CGI Federal’s Housing Sector team that partners with public housing authorities (PHAs) and the U.S. Department of Housing and Urban Development (HUD) to assist in the provision of affordable housing has an opening for an Administrative Assistant.

This is an opportunity to join an energetic team with a collaborative management group and work with affordable housing providers.

New team members receive in-depth training to prepare them for their role. Additional training and professional development opportunities are also available, for both the affordable housing industry, and general business skills.

**Must be in the office 5 days a week. **

Your future duties and responsibilities
Responsibilities will include but not be limited to performing a wide variety of complex, and confidential administrative duties at the direction of the Director and Deputy Director. Other duties maybe assigned.

• Prepare Board of Commissioner meeting packets and related items.
• Principles and practices supporting one or more executive manager.
• Screen visitors and telephone calls to determine nature of business and inquiry.
• Respond to inquiries and complaints and personally resolve matters.
• Write letters, memoranda, newsletters, and notices independently.
• Schedule appointments/meetings, maintain calendar, and book travel arrangements.
• Research, compile and organize information necessary for the completion of reports and practices; may prepare analyses.
• Take minutes of management meetings and organize notes of discussion into summarized statements and prepare agenda.
• Maintain a variety of office files, records, statistical data, including confidential materials.
• Handle and secure confidential information and release information to authorized parties.
• Perform routine clerical tasks such as filing, duplicating, photocopying and assembling bulk mail.
• Participate in Team meetings.
• Escalate all issues that need immediate supervisory attention.
• Adhere to all policies and procedures.
• Work closely with other team members to provide high level of customer service.

Required qualifications to be successful in this role
• Must be in the office 5 days a week.
• MUST be proficient in Excel, Word and PowerPoint.
• Associate’s Degree (Bachelor’s degree preferred) from an accredited college or university in Business or Public Administration, Social Sciences or related field.
• At least one to four years of substantial, increasingly responsible administrative support experience, which includes exercising initiative and independent judgement within broad parameters of legal, policy, and procedural guidelines.
• Modern office practices and procedures.
• Proficient in Microsoft Office products.
• Desktop publishing, notary license, and general knowledge of the mission of a housing authority and the population it serves is highly desirable.
• Organization and records management skills.
• Demonstrated ability to use time-management skills to achieve success with schedules, workloads and deadlines.
• Ability to utilize organizational skills to manage all aspects of a client's case; including tracking activities, updating records and monitoring outcomes. Must manage files and documents, follow recordkeeping requirements and maintain confidentiality.
• Highly proficient data entry and computer skills along with the ability to use and manage computer files, use databases, create spreadsheets and prepare presentations.
• Must have aptitude to become proficient with proprietary database operations and demonstrate functional proficiency in use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong interpersonal, written and verbal communication skills and the ability to forge positive relationships with clients, co-workers and colleagues.
• Must demonstrate excellent listening skills, presentation and public speaking skills and the ability to share information effectively to diverse groups.
• Must possess strong writing skills to compose documents, reports and correspondence.
• Due to the nature of this US government contract, US Citizenship is required.

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $42,600.00 - $84,400.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well-being programs
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Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at [email protected] . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.