Administrative Assistant (Supportive Housing)

:

Administrative Assistant

The Administrative Assistant is responsible for a wide range of administrative activities that support The Director of Procurement. The Administrative Assistant performs duties that require knowledge of organizational policies and practices related to day-today activities and special projects. Exercises independent judgment in the resolution of administrative concerns and issues. Pays:$45,000 per year

KEY ESSENTIAL FUNCTIONS:

• Answer the phone and takes messages in a very professional manner. Ensures that the Director receives all messages.
• Distribution of mail to staff.
• Responsible for ordering office supplies, maintaining inventory and distributing supplies.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies and verifying packing slips.
• Organize and schedule meeting and appointments for the Director.
• Greet and assist all staff and visitors upon entry.
• Update Policies and Procedures and transcribe data as required.
• Generate data in preparation of regularly schedule Procurement Quarterly Report and Operational Plan on Power Point as required.
• Assist the Director with outreach. This may include phone calls, creating flyers, and scheduling visits.
• Enter ADP data for payroll for Procurement staff
• Information gathering and information monitoring. Ensures reports are submitted on time to the Executive Team, and Fiscal Department, etc.
• Filling of all documentation in appropriate binders/files.
• Coordinates staff meetings and reminders with colleagues and external agencies via outlook.
• Set up all telephone conferences meeting using MS Outlook.

EDUCATION AND EXPERIENCE REQUIRED:

• High school Diploma or equivalent education required.
• Minimum one-year Administrative Assistant experience highly preferred.
• Computer skills and knowledge of relevant software.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management.
• Bilingual (English) preferred.
• Experience with MS Office tools, including Excel.
• Knowledge and understanding of purchasing practices

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)
• Mental health counseling: 1 year (Required)

Work Location: In person