Executive assistant communications

The Team:

The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US.

Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model. Our strategy is based on the activation of 360 media campaigns employing Paid, Owned and Earned media.

The Opportunity:

The Executive Assistant – Communications will provide direct support to the EVP Communications & the VP Press & Influence as well as support the department team with overall administrative support in relation to key projects, initiatives, travel arrangements and other duties as defined below.

About the Role:

• Direct report to EVP Communications
• Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform
• Oversee DocuSign signature of legal documents, NDA & Folio 2 documentation for vendor engagement.
• Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence
• Travel and timely T&E expense report submission and management for EVP Communications
• Travel and timely T&E expense report submission and management for VP Press & Influence
• Liaison with media partners / publishers for meeting engagement
• Purchase Order process management
• Powerpoint presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings
• Hospitality Management and Overseeing the Billing Process for – Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc.
• Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team
• Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling
• Manage daily Press & VIP newsletter and weekly recap to International Team
• Support VIP Team coordinating event hospitality & room blocks and weekly press giftings
• Provide Ad-Hoc Support to the Comms Team at large
• All other duties assigned by supervisor and VP of Press & Influence
  
  

Supervisory Responsibility:

• NO
  
  

Budget Responsibility:

• YES – Management of hospitality program budgets and planning.
• Tracking / coordination of comms department budget actuals - Press / Events / Media
  
  

Decision Making Responsibility:

• YES – assessment of hospitality programming bookings / hotel & restaurant etc.
• Qualitative selection of brand appropriate activities
  
  

About You:

• Proven ability to prioritize, multi-task and solve problems proactively
• Professional communication skills, both verbal and written
• Possess a collaborative spirit and “can-do” attitude
• Initiative, anticipation & forward planning ability
• Reactive, Proactive & Flexible
• High level of attention to detail and strong organization skills
• Manages time effectively & resourceful
  
  

The range for this position is $90,000 - $115,000 annually. Actual rates are determined based on the job, location, and individual experience.

Hermès Benefits Overview

Hermès is proud to offer a variety of benefits to support the needs of our employees and their families, including:

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision
• Life Insurance and Disability
• Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental Leave and Transition Time
• 401(k) and Roth Retirement Plan with company matching and profit sharing
• Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support, and more!
  
  

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.

We collect personal information (PI) from you in connection with your application for employment with Hermes, including the following categories of PI: identifiers, personal records, commercial information, professional or employment information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment. For additional details or if you have questions, contact us at [email protected]. Please do not submit resumes or applications to this email address.

"Créateur, artisan et marchand d’objets de haute qualité, Hermès est, depuis 1837, une maison française, familiale et indépendante qui emploie près de 25 185 collaborateurs dans le monde. Animé par un esprit d’entreprendre continu et une exigence constante, Hermès cultive la liberté et l’autonomie de chacun grâce à un management responsable. L’entreprise perpétue la transmission de savoir-faire d’exception par un ancrage territorial fort dans le respect des hommes et de la nature – source de matières d’exception. Seize métiers artisanaux irriguent la créativité de la maison dont les collections rayonnent dans près 300 magasins dans le monde."