Senior coordinator academic services

9908BR

Position Title:

Senior Coordinator, Academic Services

Organization:

SCB Dean's Office

Job Responsibilities:

• Provides management support for PhD program: student onboarding; PhD activities including seminars, committee and advisor meetings, student annual evaluations, comprehensive exams, second-year project, dissertation defense, and student luncheons; serves as key liaison with graduate office and other PhD program directors/managers; works closely with Associate Dean and student services on student program plan, enrollment, and course schedule; coordinates with university admissions on recruitment/admission activities and processes; key contact for PhD graduation events and ceremonies.

• Provides accounting and financial management for Student Research Initiative (SRI) and PhD programs and students: creates program cost projections for the PhD, masters, and Student Research Initiative (SRI) and reviews with the college finance team; plans, develops, and manages the programs' operating budgets with authority to influence or commit the college on financial matters.

• Works closely with the Senior Associate Dean to manage, update and revise SCB policies and procedures; makes recommendations on updates to language; works with Senior Associate Dean/department chairs on annual committee assignments/committee charges; contact person with academic senate (AS).

• Manages the tenure and promotion committees, coordinating with committee chairs, dean's office, and provost office; tracks information/data regarding SCB promotions, tenure, and mid-tenure.

• Manages faculty annual review process and works with department chairs to ensure compliance with annual faculty evaluation processes; tracks faculty annual evaluation summary data and coordinates with Director of Financial and Administrative Operations.

• Manages events for PhD program and other college-level research initiatives, such as SRI; delegates relevant event tasks as appropriate to other staff (e.g., hospitality, etc.).

• Manages and facilitates processes associated with FEAD grants, summer scholarship grants, and student research grants; faculty professional leave processes; RIT conflict of interest and training requirements; and faculty emeritus status.

• Maintains SCB faculty database, SCB organization chart, and the department structure document for AACSB (accreditation) review purposes; and maintains faculty profile data in the Sedona system as needed.

• Coordinates with the Academic Integrity Committee, as needed, and provides guidance on the timeline and proper procedure for reviewing student conduct and grade dispute cases.

FLSA Category:

Non-exempt

Requisition Number:

College/Division:

Saunders College of Business

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Bachelors or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at, . Click the link to search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band ( :

Required Qualifications:

• Bachelor's degree in related field

• 5 or more years of experience working in an administrative setting

• An equivalent combination of experience and education may be considered

• Professionalism and ability to handle highly confidential information appropriately is required

• Ability to work across all levels of the organization, including students, faculty, deans and the provost office

• Strong task and customer service orientation. Willing to take on new challenges and responsibilities as needed

• Initiative in learning new skills, looking for ways to improve process efficiency/project quality

• Strong organizational skills, attention to detail, ability to prioritize and manage multiple tasks, and ability to complete projects under time constraints

• Strong computer skills (internet, Microsoft Office Suite, Outlook email)

• Strong data management and analysis skills using Microsoft Excel and familiarity with data analytics platforms/dashboard

• Strong interpersonal skills and an ability to work effectively with others in a team environment

• Good verbal and written communication skills

Preferred Qualifications:

• Bachelor's degree

• Experience working with faculty in academic institutions

Department/College Description:

The Saunders College of Business is served by over 60 full-time faculty and 30 staff members who value collegiality and teamwork. The college is accredited by AACSB International and offers a bachelor's degree in business with nine different majors. Graduate programs include an MBA, executive MBA, and several Master of Science programs. The college welcomed its first Ph.D. class in the Fall of 2023. The Saunders College of Business is ranked among the top 100 business schools in the United States by U.S. News and World Report, .

Work Location:

Hybrid - Remote/On-campus

Job Summary:

Saunders College of Business is accepting applications for the position of Sr. Coordinator, Academic Services. This position provides support for a variety of administrative processes and projects for the Senior Associate Dean and Associate Dean for Research and Graduate Programs in the dean's office. Primary responsibilities include: support of academic services and operations in the dean's office, including but not limited to promotion & tenure, mid-tenure, faculty affairs, conflict of interest/training processes, accreditation, and college committee support. Serves as primary liaison for all academic operations/services with the provost's office. In addition, provides program management for the PhD program, including: financial/accounting management, data management, and event management. Demonstrates initiative and leadership in facilitating communication with different stakeholders, coordinating tasks, and operating within a team-based environment by willingly providing backup for other staff in the dean's office, as needed. Must have proven strong data management skills including proficiency with Excel, and familiarity with data analytics platforms. This position reports to the Associate Dean for Research and Graduate Programs.

Hourly/Salary Minimum:

Hourly/Salary Maximum: