Communications Assistant

Communications Assistant

STARTING AT $49,714, PURSUANT TO THE RULES OF THE COLLECTIVE BARGAINING AGREEMENT

JOB SUMMARY:Under the general direction of the Deputy Director of Communications, the incumbent isresponsible for all the administrative functions of the department including maintaining all filesand records, preparing letters, mailing and emailing preparations, ordering of supplies andmaterials, and handling and resolving routine departmental inquiries via phone or digitalchannels. Additionally, the incumbent is responsible for project tracking with the oversight oftheir supervisor and assisting with simple graphic design activities.

ESSENTIAL FUNCTIONS:1. Screens phone calls and other departmental inquiries - responding and referring for promptresolution.2. Prepares letters, memos and other materials (paper or digital) for printing, signatures,mailing or emailing.3. Maintains departmental files and records.4. Responsible for the preparation and tracking of check requests, purchase orders, supplyinventory and tracking print job progress as directed.5. Opens, sorts and distributes mail within department.6. Provides digital data reporting as needed within CSEA's digital platforms used for Board ofDirectors Reports and/or assists the Director in preparing reporting documents.7. Provides assistance with simple digital communications, e-mailing of files, email blasts, basicresearch through internet searches.8. Provides assistance and back-up on intake/scheduling/tracking of graphic design projects aswell as simple layout work to support CSEA graphic and collateral production.9. Provides proofreading assistance on all publications and other materials.10. Performs related duties as assigned.MINIMUM QUALIFICATIONS:A High School diploma or the equivalent;AND4 years of appropriate senior secretarial and/or graphics experience (Mac OS/Adobe CreativeSuite) preferred. Ability to keyboard at least 40 wpm;ORA satisfactory combination of education and experience as determined by CSEA.

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CSEA is an equal opportunity employer. Please read our EEO statement 518-257-1494 [email protected] ( [email protected])