Assistant Community Manager

Job Description

Job Description

Job Title: Assistant Community Manager

Location: Jamaica Queens

· Position Description:

· We are seeking an experienced and dynamic Assistant Community Manager to join our Multifamily Management department.

· This position maintains positive relationships with owners, residents, and staff, which builds the positive reputation of Gotham Organization, while assisting with implementing the annual plans to achieve revenue goals, execute capital improvements and meet all legal requirements.

· The Assistant Community Manager is responsible for assisting with all property operations and is to effectively initiate, manage, coordinate and motivate all available labor and resources in order to accomplish property objectives/goals as set forth by the Portfolio Director and property owner. These objectives/goals include but are not limited to effectively maximizing occupancy levels, profit levels and property values.

· Essential Responsibilities:

o Owner(s) & Resident Relations:

· Interacts directly with property owners, asset managers, and business partners to ensure client satisfaction.

· Ensure timely and accurate communications with clients, staff and all stakeholders across all projects or transactions

· Interface with residents to address issues/concerns and enhance the living environment.

· Work collaboratively with other departments (i.e., compliance, transfer, leasing, and accounting)

o Building Operations:

· Assist/manage day-to-day operations of the property while emphasizing a positive response to concerns of residents and clients.

· Assist with ensuring the timely maintenance of all building operations and systems.

· Assist with ensuring that all properties pass all audits, reviews, and inspections.

· Assist with oversight of all maintenance and repair work, including obtaining quotes from vendors, scheduling and coordinating work, and reviewing work after completion.

· Assist with negotiating service contracts, including bidding, awarding, and managing building contracts and ensuring that suppliers/service providers are meeting contractual obligations (i.e., HVAC, cleaning, landscaping, snow removal, pest control, critical systems maintenance, etc.).

· Respond to building emergencies in the absence of the Community Manager to coordinate resources and provide appropriate guidance in securing the emergency and implementing corrective and preventive actions.

· Assist with overseeing apartment improvement construction projects and capital improvements as required.

o Leasing Functions:

· Assist with reviewing lease agreements for current and prospective residents.

· Assist with maintaining optimal renewal rates through administering renewal leases.

o Administrative & Financial Functions:

· Participate in the preparation of short and long range operating budgets and forecasts.

· Assist with Monthly Variance Reports, Utility Consumption Reports, and other reports as required.

· Assist with analyzing past income and expenditure patterns and make recommendations.

· Process invoices through various accounts payable procedures; manage vendor payments expenditures/records, orders and delivery logs; and review charges and identify and report discrepancies.

o Supervisory Functions:

· Assist with providing direction and scheduling to Resident Managers, office, and building staff.

· Assist with setting goals and objectives for administrative and maintenance staff

· Assist with supervision of the work of outside contractors at the property to ensure compliance with contractual agreements, municipal codes, and safety standards. Works with contractors to minimize the impact of work on the resident’s comfort and accessibility.

· Position may be required to perform duties outside their normal responsibilities as needed and when requested.

· Qualifications and Competencies:

· Bachelor’s degree in business, marketing, real estate or finance, or equivalent experience in residential property management.

· 2-3 years of residential rent regulated property management experience in NYC, preferred.

· Familiar with high-end residential properties.

· Familiar or experience with LIHTC units.

· Familiar or experienced in building operations and maintenance.

· Familiar with or proficient in Yardi.

· Proficient in Microsoft Outlook, Excel, and Word.

· Acts in ways that demonstrate integrity. Makes and fulfills commitments.

· Displays diplomacy while handling difficult issues and challenges in a calm, rational manner and inspires others to do the same. Remains empathetic and objective while acknowledging others’ strong emotions.

· Achieves results within timelines. Demonstrates levels of urgency appropriate to the situation. Prioritizes tasks with logic and prevents or manages obstacles to attaining the necessary results. Demonstrates flexibility when required and still achieves the best possible result. Delegates and develops staff while achieving results and prepares them for future situations.

· Builds and maintains trust with owners, residents, staff, and contractors/vendors using open, honest and regular communication. Show awareness and empathy to the needs, feelings and expectations of others. Builds rapport with a broad range of people.

· Demonstrates knowledge of all industry standards in the correct use of and limits to facilities operating systems and the legal requirements of the NYC rental market.

Company Description

Genuine Property Services is a New York City-based property management firm focused on residential and multi-use developments. We bring special expertise to the areas of financial management, facility operations and regulatory compliance. We have built our growing portfolio around integrity, expertise and innovation. Centered on these core values, our mission is to deliver best-in-class property management services that enable our clients, residents and communities to flourish.

At Genuine Property Services, we are firmly committed to investing in talent, and recognize that cultivating dedicated and satisfied employees is essential to delivering exceptional services. We offer competitive salaries and an attractive benefits package.

Genuine is an equal opportunity employer. Genuine does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Company Description

Genuine Property Services is a New York City-based property management firm focused on residential and multi-use developments. We bring special expertise to the areas of financial management, facility operations and regulatory compliance. We have built our growing portfolio around integrity, expertise and innovation. Centered on these core values, our mission is to deliver best-in-class property management services that enable our clients, residents and communities to flourish.\r\n\r\nAt Genuine Property Services, we are firmly committed to investing in talent, and recognize that cultivating dedicated and satisfied employees is essential to delivering exceptional services. We offer competitive salaries and an attractive benefits package. \r\n\r\nGenuine is an equal opportunity employer. Genuine does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all employees.