Office Assistant 1 - 11029

Description

Duties Description

The incumbent will provide entry-level administrative support within the Wadsworth Center's New Scotland Avenue (NSA) Administration office. NSA provides support to three divisions with over 400 staff, volunteers, and students at four locations. Specific duties include, but are not limited to: perform routine processing activities, including checking forms for completeness, updating Wadsworth Center directory and organizational charts; answer and refer telephone calls; assist with scheduling appointments and meetings, both virtual and in person, using technology such as WebEX and Microsoft Teams as needed; maintain electronic filing and storage; operate office equipment such as printers, scanners, and copiers, arranging for repairs as needed; update tracking systems and distribute incoming mail; prepare correspondence, documents and spreadsheets using various software programs; maintain supplies and equipment inventory; special projects, and other duties as assigned.

Qualifications

Minimum Qualifications

Permanent Transfer Candidates: Current New York State employee with permanent or contingent permanent, competitive status as an Office Assistant 1, Grade 6, OR New York State employee with one year or more of permanent or contingent permanent, competitive service in a title at or above Grade 4, and deemed eligible for transfer to Office Assistant 1, Grade 6, under Section 70.1 of the Civil Service Law.

NY HELPS: There are no minimum education or experience requirements for this title.

Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast paced office environment, have good organizational skills, attention to detail, and have good written/verbal communication skills. Experience with managing calendars and booking meetings and appointments. The preferred candidate will also have experience using the following computer programs: Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, and Teams; Visio, Adobe Pro, SharePoint, and WebEx.

Additional Comments

Position is located at the David Axelrod Institute and includes free parking.

Full-time, permanent position. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit:

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email [email protected] to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.