Associate Director, Project Management

Company Description

Present in over 100 countries and employing nearly 80,000 professionals, Publicis Groupe is the third largest communications group in the world. Publicis Groupe is listed on the Euronext Paris [FR0000130577] and is part of the CAC 40 index. Active across the entire value chain, Publicis Groupe offers its major clients a transversal, unified and fluid model allowing them access to all the Groupe’s tools and expertise around the world through the mantra "The Power of One.”

Overview

Our Project Management team enables and executes great work in the smartest way possible. We are passionate about transforming ideas into results as we constantly negotiate, organize and understand the ever-changing landscape of digital marketing and technology.

To help with this, we’re looking for an outstanding Associate Director in Project Management - an integration expert with a passion for using collaboration to drive cohesion across both creative and media planning cycles, striving for flawless execution of brand and performance media campaigns. And we achieve this by establishing integrated connection points by way of campaign timelines, workflows and process documents, driving seamless execution of plans from conception to completion.

Our project work includes integrated management of planning and executional phases across digital and social media campaigns, digital partnership activations and promotions across external creative teams and 3rd party publishers and delivering operational excellence through day-to-day task management to deliver unparalleled value for both internal and client teams.

As an Associate Director, you will help develop and execute project plans that allow our teams to create exciting work, as well as help identify connection points across large programs of work to deliver on a holistic approach for client needs. To succeed, you will act as a connected thread across media and creative teams, strive to be proactive, have a passion for media planning and execution, maintain a deep project management toolkit and exercise excellent communication skills. Sound like you? Read on.

Responsibilities

As an Associate Director on the Project Management team, your day-to-day role includes:

Scope Management

• Understand client priorities and define deliverables that project will be monitored and controlled against
• Have a deep knowledge of the SOW to evaluate projects, assess available resources and develop project plan timeline and workflow to deliver on client needs
• In collaboration with Staffing team, develop staff plan identifying resource and allocation percentages
• Manage ongoing forecasting and resource allocation throughout project lifecycle
• Establish Roles and Responsibilities across internal capabilities as well as client stakeholders

Timeline Management

• Creation of high-level planning timelines, in-depth tactical plans (road maps)
• The project schedule should act as master schedule, reflecting the work of all teams associated with delivering the project on time
• Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction

Communications Management

• Ownership of statuses, communication channels, meeting recaps, and tools/services to deliver project needs
• Coordination of schedules and facilitation of various internal and external meetings inclusive of capability and client teams
• Capture actionable next steps, send out recaps and follow-up on next steps
• Responsible for the collection, gathering and distributing of consolidated information, to ensure all stakeholders are up to date on project status and progress

Asset Management

• Management of asset creation and trafficking
• Ensure final deliverables are QCed prior to delivery against necessary specs, formats, etc
• Collect specs from clients and 3rd party vendors/publishers to ensure final delivery is in proper format
• Provide on-going project status tracking to ensure all deadlines and deliverables meet client satisfaction
• Archive assets into repository once completed and trafficked to appropriate teams

Risk Management

• Identify and outline possible risks and mitigation strategies
• Communicate risks to project team as soon as identified

External Partner Coordination

• Acting as liaison with creative AOR, PR agency, etc.

Qualifications

We’re looking for strong, impactful work experience, which typically includes:

• A four-year degree
• 6-8 years’ experience in Project Management in an agency setting (creative or media)
• Mastery of mid to large-level projects and programs
• Working knowledge of enterprise tools (JIRA, MS Project, Excel, PowerPoint, Slack, Trello)

You Are The Right Person If You

• Demonstrate grit and extreme ownership
• Exude positivity
• Aren’t afraid to share your ideas
• Meet problems head-on and view them as opportunities
• Are self-reliant and motivated
• Communicate fearlessly

Got the sparkle? Apply if you believe your unique skills are a fit.

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

Compensation Range: $95,950 - $150,995 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11/15/25.

All your information will be kept confidential according to EEO guidelines.