ADMINISTRATIVE PROCUREMENT ANALYST (NM)

• Full-Time

• Exam May Be Required

• Examine relevant publications and become familiar with conditions, price trends and trade practices for confirmation/validation of independent cost estimate.
• May provide technical assistance to vendors in preparing responses to solicitations.
• Participate in the tabulation and analysis of bids and the investigation as to the responsiveness/responsibility of bidders and prospective vendors.
• Work with the Materials Contract Unit in reviewing bids and quotations to determine most reasonable price in relation to market conditions; examine samples of items to determine compliance with specifications or standards, accept substitute items when appropriate.
• Analyze and provide information on vendors' and contractors' past performance, financial status and other factors which might affect delivery, timeliness or quality of contracted goods and services.
• Make recommendations for contract awards, including sole source contracts, contract modifications and formal requests for time extensions for procurement activities of greater complexity and scope.
• Review recommendations and procurement documentation prepared by subordinates.
• Coordinate with various NYCHA Departments and prospective vendors to get all approvals and contracts executed/registered in Oracle.
• Maintain and update various spreadsheets and other NYCHA contract systems; compile data for the monthly report.
• Run periodical reports for Management using the spreadsheets and other NYCHA systems.
• Develop research methods and interests; supervise the research activities of subordinates; carry out highly complex research projects.
• Supervise subordinate staff and evaluate performance.
• Monitor contractors' performance to ensure contract compliance or assist contract monitors in a consultative capacity. Make final evaluation of contract performance at expiration of contract.
• Establish and maintain supervisory controls to ensure the unit's work is processed in a consistent and timely manner. Provide subordinates with training in agency policies and procedures, as well as in federal/state/city regulations governing programs.
• Liaise with all NYCHA Departments for all non-traditional procurement requests including piggyback, sole source, preferred source, and non-competitive requests.
• In the absence of the direct supervisor, may perform the duties of that position.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

55a Program

Public Service Loan Forgiveness

Residency Requirement

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Shortlist

• Experience Level: Experienced (Non-Manager)

• Category: Finance, Accounting, & Procurement