Office Manager

Salary:
$75-$80K Base Salary + Benefits 

Job Summary:
Our client, a rapidly growing credit-oriented investment bank, is seeking a professional, team-oriented Office Manager to support its new, New York City office. This role is ideal for a low-ego, highly organized individual with experience in a professional services environment who thrives in a fast-paced setting. The Office Manager will oversee daily office operations, support senior leadership, partner closely with HR and IT, and ensure a welcoming, efficient, and client-service-driven workplace.

Responsibilities:

• Oversee daily office operations, including coordination with vendors, building management, clients, candidates, and service providers

• Maintain reception, conference rooms, break rooms, and all common areas to a high professional standard

• Greet and manage visitors, ensuring a welcoming and client-focused office environment

• Manage office communications with internal and external stakeholders

• Implement and maintain office policies and procedures to improve operational efficiency

• Order and manage food, snacks, supplies, catering, inventory, and vendor contracts

• Receive, sort, and distribute mail and packages

• Coordinate office logistics and resolve facilities-related issues with building management

• Liaise with IT and audio-visual vendors regarding equipment setup, troubleshooting, and inventory

• Serve as on-site representative for onboarding and offboarding, including workstation setup, IT equipment, parking, security access, and compliance documentation

• Partner with HR to support new hire orientation, employee engagement initiatives, and compliance reporting

• Coordinate candidate, client, and guest onsite visits, including transportation logistics and hospitality

• Provide administrative and project support to Managing Directors, including compliance support, special projects, and research as needed

Requirements:

• Ability to work onsite in the office five days per week (typically 8:30am–5:00pm ET)

• Professional demeanor with strong written and verbal communication skills

• Highly motivated, proactive self-starter with strong judgment and the ability to remain calm under pressure

• Intelligent, organized, resourceful, and capable of multitasking in a fast-paced environment

• Strong collaboration and problem-solving skills; comfortable interacting with colleagues at all levels

• Demonstrates the firm’s core values: Hungry, Humble, and People Smart

• Proficiency in Microsoft Outlook, Word, and Excel; familiarity with Teams, Zoom, Slack, or similar tools preferred

• Ability to handle sensitive and confidential information with discretion and professionalism

• Prior experience in financial services or a professional services environment preferred

• Exposure to financial reporting processes or investment banking compliance strongly preferred

About this Company:
Our client is a leading credit-focused investment bank headquartered in the United States. The firm specializes in debt placement, credit resolution, and special situations advisory, serving private equity sponsors across acquisition finance, refinancing, and dividend recapitalization transactions. Known for its people-smart culture and real-time debt market expertise, the firm delivers exceptional client service and execution, acting as a trusted extension of its clients’ teams during complex capital structure challenges.