Accounts Payable & Receivable Specialist

Job Description

THE AGENCY
The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Mayor’s Office of Management and Budget (OMB).

DCP is a great place to work – cultivating intellectual inspiration, professional development, and creativity. Visit our website at to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION
DCP's Fiscal Division strives to improve the agency's financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team's daily operations include, but are not limited to, grant management, accounting, budgeting, financial reporting, and procurement. Due to the relative size of DCP and its diverse funding composition, members of DCP's fiscal team have direct exposure to a wide range of financial functions.

THE ROLE
- Review agency invoices for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
- Review employee reimbursement requests to ensure requests comply with Comptroller directives and internal procedures.
- Coordinate with project managers and divisions to obtain verifications and invoice approvals prior to issuing payments.
- Communicate with vendors to retrieve invoices, resolve billing discrepancies, and respond to payment inquiries.
- Process payments and employee reimbursements in the City’s payment systems.
- Coordinate with budget and procurement staff to ensure adequate funding is encumbered to pay invoices.
- Monitor and respond to emails sent to the division’s accounting mailbox.
- Track agency invoices and payments using established tracking tools.
- Establish and manage agency expense accruals.
- Process journal vouchers to correct payments or reclassify expenses as needed.
- Assist with monthly, quarterly, and year-end- close reporting as well as oversight agency accounting exercises.
- Assist with agency check deposits and revenue tracking and reporting, including bank-to-book reconciliations.
- Manage metro cards distributions.
- Prepare ad hoc reports and assist with ad hoc projects for the Fiscal division as needed

ACCOUNTANT - 40510

Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
2. A valid New York State Certified Public Accountant license.
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.