OFFICE COORDINATOR
Position Description
The Office Coordinator plays a key role in maintaining a professional, efficient, and welcoming environment at U.S. Soccer’s New York area office. Reporting to the Director of the President’s Office, this role combines office management, hospitality, and administrative coordination to ensure daily operations run smoothly and consistently. The Office Coordinator also will be responsible for providing focused administrative support to 1 NYC-based executive, including managing calendars, coordinating meetings, and assisting with travel planning to ensure smooth day-to-day operations. Working Conditions- Full-time position based in New York, NY
- 5 days a week in office
- 8:30 am – 5:00 pm
Primary Responsibilities
- Office & Event Logistics: Coordinate and support meetings, events, and office functions, including all-staff and employee engagement activities, catering, office communications, and general office organization.
- Administrative & Staff Support: Provide broad administrative support across facilities and cross-departmental needs, including managing visitor and badge requests, processing invoices and expenses, and supporting special projects.
- Staff Experience & Office Operations: Support daily headquarters operations by maintaining consistent hospitality standards, managing supplies and workspace readiness, serving as a liaison for staff needs, and helping develop systems that enhance organization, efficiency, and a positive work environment.
- Executive Operations: Provide administrative support to 1 NYC-based executive, including light calendar and meeting management, as well as travel planning.
- Confidentiality: Handle sensitive information with discretion.
Requirements
Minimum Qualifications- 3+ years of customer service, office coordination or administration, reception experience, or executive administration experience.
- Strong organizational, communication, and problem-solving skills.
- Proficiency in Microsoft Office Suite; Asana and Salesforce experience a plus.
- Ability to work independently and in a team in a fast-paced environment.
- Strong interpersonal and communication skills with a professional, welcoming demeanor.
- Ability to handle multiple priorities and maintain composure in a fast-paced environment.
- General knowledge of soccer.
- Must be able to connect "micro" details to the "macro" vision and mission.
- Demonstrated reliability, discretion, and professionalism.
Recommended Jobs
Kitchen Manager
Full-Time · Cafe Bewilderment · Buffalo, NY At Cafe Bewilderment, we believe food is a connection—an invitation to slow down, taste deeply, and discover something new. Our kitchen is small but mi…
Intern - Account Management (f/m/d)
New York Your career at Deutsche Börse Group Your area of work The intern in Account Management will assist the team in performing client due diligence and onboarding and will support with d…
Sustainability Reporting Policy & Governance Lead - SVP
ESG Controllers – Sustainability Reporting Policy & Governance Lead About the ESG Controllers Team The ESG Controllers team within Finance oversees the strategy, preparation, review and submiss…
Lead Technical Designer
We are seeking a highly organized and detail-oriented Lead Technical Designer to guide the creative development, technical drafting, and fabrication of fast-paced, creative projects. This role report…
B2B Marketing Manager
We are seeking a talented individual to join our Marketing & Communications team at Marsh. This role will be based in New York City and offers a hybrid work arrangement, requiring a minimum of three …
Restaurant General Manager
" You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owne…
Director, External Communications
Become a part of our caring community and help us put health first The Director, Corporate Communications develops and coordinates lines of communication outside the organization. The Director,…
eContent Strategist | eRetailers | FMCG | Amazon | Walmart
We are eStoreLabs, a data-driven eCommerce powerhouse with strategic advisory capabilities. As an agile-oriented eCommerce company, we serve global enterprises and help build online sales for brands.…
Mixed Pet Care Facility Role
ALC is seeking a passionate and dedicated individual to rotate through several roles in our pet care facility. In this exciting position, you will care for dogs first and foremost, ensuring their wel…
Communications Associate
About Can Art Change the World? Foundation Inspired by the work and legacy of artist JR, the Can Art Change the World? Foundation harnesses the power of art to unite and support communities wor…