Coordinator of academic affairs operations

October 20, 2025

Long Island Campus

Academic Affairs

The Coordinator of Academic Affairs Operations plays a vital role in supporting the Provost’s Office and academic units across the institution. This position coordinates and supports core academic processes—including faculty contracts, workload tracking, promotion and tenure, assessment, and operational planning—and collaborates with Institutional Research and the Registrar’s Office on reporting and data initiatives. Success in this role requires excellent attention to detail, comfort working with data and technology, strong organizational skills, and clear communication.

KEY RESPONSIBILITIES

• Coordinate preparation, tracking, and communication of faculty contracts, workload, and compensation.
• Support the promotion and tenure process, including recordkeeping and documentation management.
• Assist with assessment, accreditation, and program review activities.
• Collaborate with Institutional Research to collect, organize, and submit institutional surveys (e.g., Common Data Set, College Board).
• Maintain academic calendars, committee communications, and faculty information.
• Prepare reports, maintain internal Provost sites, and assist with faculty communications.
• Provide general administrative support for Academic Affairs initiatives and special projects, Registrar, and Institutional Research.

QUALIFICATIONS

• Bachelor’s degree required.
• Minimum of four years of administrative or academic operations experience (higher education experience strongly preferred).
• Strong organizational skills with the ability to prioritize and manage multiple projects.
• Proficiency with data and productivity tools such as Microsoft Excel, Google Workspace.
• Ability to quickly learn and effectively use new technologies and data management systems.
• Openness to learning and adopting new tools to improve efficiency and workflows.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy and confidentiality.
• Ability to work independently and collaboratively within a fast-paced academic setting.

ADDITIONAL INFORMATION AND APPLICATION PROCESS

Salary Range: $70,000-$75,000

Please submit resumes and cover letters to:
Allison List
Executive Director of Institutional Research & Effectiveness

[email protected]

It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies.

The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources.

Your employment is contingent upon receipt of proof of eligibility to work in the United States. Please note that the Department of Homeland Security (DHS) requires that all U.S. employers complete and retain a current Form I-9 for each individual they hire for employment in the United States, verifying the employment eligibility and identity documents presented by the employee and recording the document information. You will be required to complete your portion of the document, with your documentation verifying your identity and eligibility to work, no later than your third day of employment.