Accounts payable specialist

Summary:

The Accounts Payable Specialist is responsible for managing and executing all aspects of the company’s accounts payable functions with accuracy and efficiency. This role goes beyond transactional processing by actively analyzing vendor accounts, identifying and resolving discrepancies, improving processes, and assisting with month-end and year-end close activities. The Accounts Payable Specialist will ensure timely and accurate payments, maintain strong vendor relationships, and support overall accounting operations.

Essential Duties:

• Process and verify vendor invoices, ensuring accuracy, proper coding, and compliance with purchase orders and company policies
• Monitor and reconcile vendor accounts, including identifying discrepancies, researching variances, and ensuring credits are properly applied
• Prepare weekly check runs, ACH payments, and wire transfers; ensure proper approvals and supporting documentation
• Track, analyze, and report on aged payables; recommend solutions for recurring issues or payment delays
• Act as primary point of contact for vendor inquiries, ensuring professional and timely communication
• Maintain vendor records, tax forms (W-9s), and payment terms in Sage to ensure accuracy and compliance
• Assist with monthly, quarterly, and year-end closing processes, including accruals, reconciliations, and audit support
• Monitor and report on cash requirements and discount opportunities to optimize cash flow
• Support continuous improvement of AP processes, recommending efficiencies and implementing best practices other departments to resolve invoice and payment discrepancies
• Assist Accounting Manager with preparation of AP-related schedules, reconciliations, and special projects
• Provide backup support for Accounts Receivable as needed

Qualifications

To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily.

Requirements:

• High School Diploma required
• 3–5 years of progressive accounts payable or general accounting experience

Skills and Experience:

• Strong ability to calculate and analyze figures such as discounts, interest, and percentages
• Ability to identify, research, and resolve complex problems independently
• Strong judgment in applying policies and procedures while adapting to new situations
• Proficient in Microsoft Office (Excel, Word, Outlook) and accounting software
• Ability to create spreadsheets, pivot tables, and reconcile accounts

Working Conditions

• Office environment.
• May require occasional overtime during month-end or year-end close.

Company Statement

Airport Lighting Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require reasonable accommodation, please contact Risa Ennis, HR Director, at [email protected].

Job Type: Full-time

Pay: $44,384.00 - $62,196.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Work Location: In person