Accounting Firm Administrative Assistant

Job Title: Administrative Clerk
📍 Location: Islandia, NY (with additional offices in NYC & St. Petersburg, FL)
🕒 Schedule: Full-Time
💰 Pay: $25.00/hr – $29.00/hr
📄 Position Type: Onsite

Why Join SMG ABA LLC?

At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart, guided by core values and a drive for excellence. As a six-time Inc. 5000 company, we are committed to success, growth, and innovation.

With headquarters in Islandia, NY, and additional offices in NYC and Florida, we provide a vibrant and collaborative environment where your contributions are recognized, achievements are celebrated, and career growth is supported.

What We Offer:

✅ Almost 100% employer-paid Medical Insurance premiums
✅ Dental and Vision insurance coverage
✅ 401(k) with company match
✅ Ancillary insurance options available
✅ Paid Time Off to recharge and balance life
✅ Employee Volunteer Program with extra PTO for community service
✅ Professional development with a mentor program and onsite paid continuing education
✅ Engaging team-building events and outings

Your Role as an Administrative Clerk:

As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities:

🔹 Billing

• Ensure time is posted and invoices are processed in QBO and Axcess

• True-up time and billing; progress bill initial retainers

• Handle bookkeeping billing and review unbilled WIP

• Reconcile software bill backs and oversee renewals

• Manage PTET estimates, postage, and 1099s

🔹 Accounts Receivable (AR)

• Run AR reports and monitor client accounts

• Track ACH payments and send payment reminders

• Provide client lists for collection calls

🔹 Payments & Onboarding

• Oversee payments and review billing for onboarding clients

🔹 Workflow

• Run project setup lists and verify accuracy

• Create and update templates, roles, and notifications

🔹 Other Duties as Assigned

What You Need to Succeed:

✔ Key Competencies:

• Strong communication skills, both written and verbal

• Excellent organizational skills and high attention to detail

• Ability to manage multiple tasks in a deadline-driven environment

• Proficiency in Microsoft Office Suite and QuickBooks Online

✔ Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s in Business, Accounting, or related field preferred

• Previous experience in an administrative role, ideally in accounting or financial services

• Familiarity with bookkeeping and accounting principles is a plus

Important Information:

🚨 SMG ABA LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For details, visit and search “E-Verify.”

📢 Apply Today!
Take the next step in your career with SMG ABA LLC—where teamwork, growth, and opportunity come together.