Administrative assistant

The Company

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 300+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

The Position

Friedman Vartolo LLP is seeking an Administrative Assistant to join our rapidly growing team and work in our Garden City, Long Island location.

The Administrative Assistant will provide a supportive role in the Garden City, Long Island office, and handle a variety of administrative and clerical tasks. The position involves working with physical and digital legal documents, and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects.

The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrated strong organization and computer skills are required. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment.

Responsibilities

• Maintain filing system and accurate log of original legal documents and other case related records
• Assist with digital mail sorting and electronic distribution of documents
• Handle internal requests to obtain documents and send to third parties
• Provide administrative support for any miscellaneous projects with a 'can do' attitude
• Monitor inventory and restock office and kitchen supplies; place orders as needed
• Cross train and provide backup support to answering and relaying incoming phone calls

Qualifications

• Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus.
• Strong verbal and written communication skills
• Ability to multi-task; Detail oriented with strong organizational skills
• Ability to exercise sound judgment and present a calm demeanor
• Ability to work independently, in team setting and get along well with others
• Maintain professional composure in any given situation.

Compensation/Benefits

$18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

Location

Garden City office