Accounts Payable Specialist POST NUMBER: 455052

Position: Accounts Payable Specialist (Temporary to Permanent)
Compensation: $35/hour
Location: Hybrid – New York City (6 days a month onsite)
Duration: Contract from 6-9 months with potential to extend and convert

***Must have experience with Financial Edge or Sage Intact

A well-established nonprofit organization in New York City is seeking a highly organized Accounts Payable Specialist for a temporary role, with the potential to transition into a permanent position. This role is a key part of the accounting team and is responsible for full-cycle accounts payable processing, vendor management, disbursement oversight, and support with monthly close activities. The ideal candidate will have strong technical skills, a proactive work style, and the ability to manage high volumes in a deadline-driven environment.

Key Responsibilities:

• Process and enter vendor invoices and payment obligations accurately into the accounting system (Great Plains experience preferred)

• Monitor and manage the Accounts Payable inbox to ensure timely responses and processing of incoming requests

• Review invoices and disbursement requests for accuracy, proper coding, authorization, and supporting documentation

• Maintain A/P aging reports and track outstanding liabilities to ensure timely payments

• Update and maintain vendor records, including W-9s and other compliance documentation

• Organize, file, and store accounts payable documentation (both digitally and physically)

• Assist with month-end close by preparing journal entries, reconciliations, and supporting schedules

• Prepare and file annual 1099 forms in compliance with IRS guidelines

• Communicate with vendors to resolve discrepancies and respond to inquiries in a professional and timely manner

• Provide general accounting and administrative support to the finance team as needed

Qualifications:

• Associate degree in Accounting or related field required; Bachelor’s degree preferred

• Minimum of 4 years of hands-on accounts payable experience, preferably in a nonprofit or similar environment

• Strong working knowledge of accounting software (Great Plains a strong plus)

• Proficiency in Microsoft Excel and Adobe Acrobat

• Solid understanding of A/P processes, internal controls, and documentation standards

• Excellent attention to detail, organizational skills, and ability to prioritize tasks

• Strong communication skills and a service-oriented mindset

• Comfortable handling vendor communications and supporting audit requests