Project Coordinator

We are seeking a highly organized and proactive Project Coordinator to join our Building Codes Group, a specialized team within LaBella Associates that partners with building and fire departments throughout the Hudson Valley and Capital Region. Our work focuses on supporting municipal agencies with plan review, inspection, and code compliance services — ensuring that development projects meet all state and local requirements. This position will play a key role in coordinating projects for our Westchester County clients, helping to manage a high volume of plan reviews and inspections with precision and professionalism.

The Project Coordinator is central to the day-to-day operation of our group, serving as the primary point of contact for project intake, coordination, and communication. The role ensures that plan reviews, inspections, and client deliverables move smoothly through our workflow — from initial request through final output — while supporting project managers and technical staff with scheduling, documentation, and quality control. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and excels at keeping complex projects on track.

Salary Range: $85,000 - $95,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Duties

• Serve as the primary liaison for project intake, coordinating new assignments and ensuring all required documentation is received and logged.
• Schedule and track plan reviews, inspections, and deliverables, maintaining visibility into project status across multiple offices and team members.
• Support project managers and code reviewers by preparing correspondence, assembling submittals, and organizing review packages.
• Monitor task assignments and workflows to ensure deadlines are met and workloads are balanced across the team.
• Facilitate communication among internal staff, clients, and municipal stakeholders to resolve questions and clarify project requirements.
• Assist with QA/QC of outgoing deliverables, including verifying documentation completeness and formatting consistency.
• Maintain accurate project records in tracking systems and contribute to process improvement initiatives.

Requirements

• Minimum 5 years of experience in project coordination, permitting, construction administration, or a related field.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent written and verbal communication skills, including client-facing correspondence.
• Proficiency with Microsoft Office and project management or tracking platforms.
• Familiarity with building permitting, plan review, or code enforcement processes preferred.
• Ability to work collaboratively in a team environment and adapt to evolving workflows.
• Certification as a NYC Building Code Official or Inspector and/or ICC certification a plus.
• Applied knowledge of building codes and regulatory compliance processes a plus.
• Experience working directly with municipal building or fire departments a plus.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Paid Parental Leave
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.