Front Desk & AP Coordinator

Studio Description

INC Architecture & Design is a multi-disciplinary Architecture and Design studio, with experience in a wide range of project types located in the SoHo District of New York City. Having executed high-rise residential buildings, hotels, restaurants, galleries, retail stores, private residences, and private residential interiors, the studio specializes in the integration of architecture and interior design.

This part-time position offers an excellent opportunity for a college student or recent graduate to gain valuable experience in a dynamic professional environment.

Job Title: Front Desk & AP Coordinator

Location: SoHo, New York

Hours : 24 hours-32 hours per week (flexible scheduling). Potential to become Full Time.

Responsibilities:

Accounts Payable Processing:

Accurately enter invoices and expenses into the company's ERP system/ BQE CORE preferred but not required

Verify coding, approvals, and proper documentation for all transactions.

Receipt Management:

Organize and maintain digital records of receipts and invoices.

Save receipts into appropriate folders for easy access and retrieval.

Financial Analysis:

Assist in data entry and preparation for finance meetings, conducting basic financial analysis and reporting as directed by the CFO.

Coordinate with staff members to resolve any discrepancies or issues related to accounts payable.

Greet and assist visitors, answer incoming calls, and manage the main office mail.

Set up client meetings, organize office supplies

General support to the team members

Requirements:

• Excellent interpersonal skills.
• Basic understanding of accounting principles and practices.
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills.
• Ability to work independently and prioritize tasks effectively.
• Strong communication and interpersonal skills.

Benefits:

Flexible scheduling to accommodate academic commitments.

Opportunity to gain hands-on experience in accounting and finance within a creative industry.

This position offers the ideal balance between academic pursuits and professional development, making it an excellent opportunity for individuals seeking to kick-start their career in finance and administration within the architecture and design field. If you're motivated, detail-oriented, and eager to learn, we encourage you to apply and join our tea