Accounts Payable Specialist POST NUMBER: 482223

Job Overview:
The Accounts Payable Specialist will facilitate the processing of the company’s outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach.
Responsibilities:
• Invoice Processing:
• Review, code, and process incoming invoices.
• Verify that invoices match the appropriate work orders and receipts.
• Ensure accuracy in pricing, terms, and payment schedules.
• Ensure invoices are compliant with company policies and vendor agreements.
• Payment Management:
• Prepare and process payments, including checks, electronic payments, and ACH transfers.
• Maintain vendor payment terms and schedules to ensure timely payments.
• Monitor and reconcile vendor statements to resolve discrepancies.
• Follow up on overdue accounts and communicate with vendors to facilitate payment.
• Record Keeping:
• Maintain organized records of all account's payable transactions.
• Prepare and maintain reports on accounts payable activities.
• Support audits by providing necessary documentation and information.
• Vendor Relations:
• Establish and maintain positive relationships with vendors.
• Respond to vendor inquiries and resolve any issues related to payments or invoices.
• Reconciliation:
• Assist in month-end closing processes, including account reconciliations.
• Collaborate with the accounting team to ensure accurate financial reporting.
• Compliance:
• Ensure compliance with company policies and relevant regulations.
• Assist in developing and improving accounts payable procedures.
Qualifications and Competencies:
• A bachelor's degree in finance, Accounting, or a related field is preferred.
• Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance.
• Demonstrated working knowledge of NetSuite or similar ERP systems and Microsoft Office Suite.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.