Preconstruction Integration Manager

Become Part of Something Bigger
Rooted in the principles of  U nity,  S ocial impact and  C raftsmanship, we’ve spent more than 24 years breaking systemic barriers, transforming communities and delivering excellence. Every project we undertake goes beyond bricks and mortar; it’s about creating places and spaces that inspire, empower and uplift. Based in Rochester, N.Y., with expanding operations in Ithaca, we specialize in subcontracting, general contracting and real estate development—bringing expertise and innovation to commercial, multifamily and residential construction projects.

As an award-winning New York State Certified MWBE, we’re committed to diversity, equity, inclusion and belonging [DEIB] within the industry, leading the charge toward a more representative construction landscape. People focused and purpose driven, we partner with like-minded organizations to deliver workforce development, skilled trades training and employment opportunities, fostering economic empowerment and inclusive, equitable communities that thrive. By working with us, you’ll become part of a team that values your contributions and craftsmanship while providing opportunities for growth and development. And whether it’s through our charitable initiatives or community-serving projects, you’ll find that being part of USC Builds means being part of something bigger—an organization dedicated to delivering excellence and driving meaningful change.

Position Summary: The Preconstruction Integration Manager is a cross-functional role supporting both USC Builds’ Subcontracting/Self-Perform Division and its General Contracting Division. This position ensures accurate, timely, and strategic alignment between design development, estimating, bid preparation, preconstruction planning, and operational handoff. The role combines high-level conceptual estimating capability with detailed preconstruction and project setup responsibilities, enabling USC Builds to deliver precise scopes, competitive pricing, and seamless transitions into construction.

Key Responsibilities:

1. Estimating Support Across Both Divisions

• Prepare detailed and conceptual estimates for GC and self-perform scopes, including quantity takeoffs, budget development, vendor outreach, and pricing analysis.
• Develop scope narratives, alternates, VE options, and clarifications tailored to each division’s delivery model.
• Create, manage, and refine bid documents, drawing markups, spec reviews, redlines, and constructability notes.
• Support GC bid packages, including vendor list development, virtual plan room setup, and coordination with subcontractors.
• Support self-perform estimating including metal framing, drywall, acoustical systems, selective demo, and carpentry.

2. Preconstruction Management

• Lead design coordination efforts for GC and self-perform scopes, including drawing reviews, constructability assessments, and scope alignment checks.
• Facilitate and document design meetings with owners, A/E teams, and consultants.
• Support entitlement processes, municipal submissions, grant documentation, and code/permit coordination when applicable.
• Conduct site walks for existing conditions verification, documenting critical constraints and field-driven impacts.

3. Contract Alignment & Project Setup

• Perform comprehensive alignment reviews comparing estimates, final drawings, addenda, client directives, and contract scopes.
• Translate awarded estimates into cost-coded budgets in Foundation or comparable software for both divisions.
• Prepare QuickBid and On-Screen Takeoff files for handoff to Project Managers.
• Set up structured digital project folders on Teams and maintain accurate, organized preconstruction documentation.

4. Buyout & Handoff Leadership

• Participate in all buyout meetings, document scope gaps, risks, alternates, and clarifications.
• Own the creation and coordination of complete submittal packages, inclusive of product data, shop drawings, samples, and code requirements.
• Lead project kickoff meetings for both GC and Subcontracting teams, ensuring full briefing on scope, budget, schedule, and special project considerations.
• Coordinate early procurement, mobilization planning, and measurement verification processes with Field Management.

5. Vendor, Subcontractor & Client Coordination

• Maintain and enhance subcontractor/vendor databases, including new lead generation, capability tracking, and bid-target alignment.
• Communicate with owners, architects, AHJs, utilities, grant administrators, and project stakeholders throughout the preconstruction phase.
• Support self-perform procurement by aligning material specifications, quantities, and logistics with field teams.

6. Continuous Improvement & Systems Development

• Identify and eliminate gaps between estimating, preconstruction, and operations.
• Develop standardized SOP’s and templates for scopes, VE sheets, takeoff procedures, bid packages, and handoff documentation.
• Provide recommendations to senior leadership for process improvements that enhance accuracy, clarity, efficiency, and profitability.
• Mentor internal team members on best practices in conceptual estimating, scoping, drafting, and preconstruction workflows.

Qualifications:

• 5+ years of estimating and/or preconstruction experience in commercial construction across multiple sectors.
• Strong ability to bridge design, estimating, and field operations.
• Proficiency in Bluebeam, OST/QuickBid, Microsoft Office 365, AutoCAD or similar drafting tools.
• Experience supporting both conceptual and hard-bid estimating processes.
• Exceptional documentation, communication, and coordination skills.
• Familiarity with multi-family, commercial interiors, tenant improvements, adaptive reuse, and affordable housing is preferred.
• Drafting, design, or architectural training strongly valued.
• OSHA-30 and relevant industry certifications preferred.

Compensation:

• $85,000-$95,000 per year based on experience

Benefits & Incentives:

• 10 paid vacation days annually
• 6 paid holidays
• 56 hours paid sick days
• 70% employer-paid health, dental and vision plan coverages capped at the single subscriber copay rate (employee responsible for co-pays and out-of-pocket expenses)
• Employee Assistance Program (EAP)
• 401(k) plan w/up to 4% employer match*
• $10,000 life insurance policy
• Professional development
• Short- & Long-term disability
• $100 annual credit for Boot Program when eligible
• Company credit card provided
• Company cell phone, iPad and laptop will be provided
• Company apparel
• Company/Team events

*Must be 21 years old and continuously employed full-time with the company for one year to receive this benefit.

Equal Employment Opportunity
It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment and not to discriminate on any legally recognized basis, including but not limited to: race; color; sex; age [beginning at age 40]; religion; national origin; physical or mental disability; pregnancy; genetic information; marital status; familial status; sexual orientation; gender identity or expression of; criminal history; status as a victim of domestic violence; or military, veteran, citizenship or immigration status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. The Company president and all managerial personnel are committed to this policy and its enforcement. This commitment reflects our core values and is essential to fostering a workplace where every employee feels respected, valued and able to contribute to our shared success.