Billing Analyst

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Billing Analyst to join our team in Syracuse, NY. The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Additionally, the Billing Specialist is responsible for reviewing contract setups in the Oracle Contracts system and verify the data is in compliance with the contract terms. Billing Specialists are the first line of communication with Project Managers and other Operations members. This job can be performed in either Arcadis New York or Colorado office. 

Role accountabilities:

Additional duties/requirements include:

• Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients.



• Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements.



• Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract.



• Assist Project Management teams with the Invoice Status Report and Costing as needed.



• Delivers courteous, prompt, respectful, and value-added customer service to internal and external clients.



• Monitor and manage invoices in the Invoice Status Report daily.



• Uploads a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.



• Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status.



• Interface with Cash Receipts, Accounts Payable, and Collection departments.



• Monitor validation reports for contract setups and missing rates and make any necessary adjustments.



• Revenue recognition comprehension and adjustments.



• Seek creative ways to assist Operations that are not meeting mailing deadlines.



• Complete the task checklist as requested.



• Work in Adobe PDF to organize and tie out a backup.



• Work well under pressure, must be able to adhere to strict Finance/Client deadlines.

Qualifications & Experience:

• Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration).



• Minimum of 1 year of business experience in Finance with a focus on billing preferred.

Key Attributes:

• Strong organizational, written, and verbal communication, Excel, and Word skills.



• Able to work independently, as well as in a team setting.



• Should have a high level of energy and a can-do attitude.



• Self-motivated.



• High sense of urgency and ability to meet deadlines.



• Excellent accuracy and attention to detail are critical skills.



• Ability to multi-task, work well under pressure, be flexible, and ability to prioritize.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full-time and part-time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program, and optional benefits including well-being benefits, adoption assistance, and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $44,000 - $50,600.

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