Construction Billing / AIA Specialist (HVAC)

Job Description

Job Description

Construction Billing / AIA Specialist (HVAC)

Location: [Farmingdale, NY]

Salary: $70-90K

In office position

Employment Type: Full-Time

* MUST come from HVAC/Construction *

Position Overview

The Construction Billing / Accounting Specialist supports the financial operations of an HVAC construction business by managing project billing, payment tracking, and account reconciliation across multiple active jobs. This role requires strong knowledge of AIA billing procedures , attention to detail, and the ability to manage a high volume of accounts simultaneously.

Key Responsibilities

• Prepare, review, and submit AIA billings (G702/G703) in accordance with contract requirements and project schedules.
• Manage billing and accounting activities for 50+ active construction accounts at any given time.
• Track payments received, outstanding balances, retainage, and lien waivers .
• Reconcile billing records with project budgets, contracts, and change orders.
• Coordinate with project managers to ensure accurate billing of completed work and approved changes.
• Monitor aging reports and follow up on overdue invoices to ensure timely collections.
• Maintain accurate records of invoices, payments, and account statuses.
• Assist with monthly close activities related to construction billing.
• Ensure compliance with contract terms, internal controls, and accounting procedures.
• Communicate with clients, general contractors, and internal teams regarding billing questions or discrepancies.

Qualifications

• Proven experience in construction billing or accounting , preferably within HVAC or mechanical contracting .
• Strong working knowledge of AIA billing procedures and forms (G702/G703) .
• Experience managing high-volume accounts (50+ projects concurrently) .
• Ability to track payments, outstanding balances, retainage, and collections.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to work independently in a fast-paced construction environment.
• Excellent communication and follow-up skills.

Preferred Skills

• Experience in HVAC, mechanical, or construction contracting environments.
• Familiarity with job cost accounting and construction project workflows.
• Experience working with general contractors and construction payment processes.

The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Company Description

The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.