Project Coordinator - Facilities Coordinator - Buffalo

The duties that the incumbent of the vacancy will be expected to perform. Duties Description As a Facilities Coordinator in Western NY, you would be the main point of contact for tenant agency representatives and visitors regarding building issues, ensuring customer satisfaction. You would be responsible for maintaining a scheduled maintenance program. Your duties would include, but are not limited to the following: • Manage work assignments while planning and scheduling work in response to priorities • Review and complete assigned work orders using a facilities management system.• Assists in relocations and office moves when required• Supervise the acceptance, acquisition, and storage of supplies and materials• Observe and enforce compliance with applicable codes, ordinances, and laws related to building and furniture applications• Administer a facilities maintenance program by coordinating preventive maintenance with applicable parties• Perform on-site evaluation of service contracts and allocate resources to accomplish routine activities• Assist with the coordination of activities related to vendors, contractors, inspectors, and tenants • Respond to tenant complaints and report to supervising Public Buildings Manager 3 (PBM3) of any/all issues affecting health, comfort, and safety• Oversee and report actions and ongoing operations related to state and contractual employees engaging in grounds maintenance, parking facilities operations, custodial services, maintenance, and security. Inspect the results for quality and safety.• Obtain estimates and implements maintenance plans, construction requests, and Preventive Maintenance/Rehabilitation & Improvement (PMR&I) plans including security, health and life safety, parking, and emergency procedures under the guidance of a PBM3. • Communicate clearly and professionally with employees, landlords, building management, and vendors both through email and verbal conversations• Manage the demands of several facilities, ensuring consistency of operations, while advising supervising PBM3 on unique situations.• Some daytime regional travel may be required• Additional duties assigned as needed

The minimum qualifications required for this vacancy. Minimum Qualifications Either 1. five years of experience managing an occupied commercial building with that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the five years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons.Or 2. 60 semester credit hours in architecture, architectural technology, construction management, construction technology, engineering, engineering technology, facilities management, business, business administration, or public administration AND three years of experience managing an occupied commercial building that MUST include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the three years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons.Or 3. 120 semester credit hours in architecture, architectural technology, construction management, construction technology, engineering, engineering technology, facilities management, business, business administration, or public administration AND two years of experience managing an occupied commercial building that must include the direct responsibility for building maintenance (including HVAC), minor building rehabilitation AND one or more of the following three areas: grounds maintenance, security and access control, or cleaning oversight including sanitary requirements and inspection. In addition, at least one of the two years must include supervision of service contractors or in-house staff including plumbers, electricians, carpenters and other skilled trades persons. **Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: addition to the above qualifications, you must also have: • Ability to initiate and maintain relationships across a diverse set of stakeholders• A valid NYS Class D License - Ability to lift 50 lbs, operate material handling equipment• Ability to work independently• Familiarity with reading floorplans and blueprints• Ability to perform general maintenance tasks (ex. mounting pictures or shelves; move and assemble furniture; measure items, walls, and space using a tape measure; etc.)

Additional comments regarding the vacancy. Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, [email protected]. Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States. Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location. We offer a comprehensive benefits package, including: •13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year•Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).•Choice of several affordable and competitive health insurance plans•Dental and vision insurance plans at no additional cost•Membership in the NYS Employee’s Retirement System•NYS Deferred Compensation Investment Plan•Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)•Eligibility to apply for tuition reimbursement for qualifying employees and courses•Paid Parental LeaveOur mission is to provide outstanding services to our customers - the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce. Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

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