Accounting business services assistant

FT: Accounting & Business Services Assistant, Jamestown.

Scope of Work: The Accounting and Business Services Associate shall be responsible for managing the daily finances as they relate to accounts payable and receivable, payroll/human resources and support the business service operations of the Chautauqua County workforce development system. The Accounting and Business Service Associate shall report directly to the Chief Financial Officer (Accounting) and the Executive Director (Business Services) of the Workforce Investment Board. Specific responsibilities shall include but not be limited to the following:

Responsibilities:

Prepare and process payroll.

Conducts all Human Resources transactions including onboarding of new staff.

Maintain employee benefits and accruals tracking systems.

Perform duties necessary for accounts payable and accounts receivable under the direction of the CFO, including bank deposits.

Prepare bank reconciliations, various accounting reports and business service reports.

Prepare and maintain various spreadsheets for budgets and trainings.

Procure and purchase supplies and equipment.

Maintain copier codes, postage codes, parking permits and key distribution.

Date stamp and distribute mail.

Track contracts, obtain insurance certificates, and audited financial statements from contractors.

Prepare fiscal materials for all regulatory and funder requested reports in an accurate and timely fashion.

Interface with business customers to establish WIB supported recruiting, retention and/or training services, including Job Fairs.

Serve as the initial contact person for WIB supported pre-employment services including but not limited to; screen applicants for various employers, and proctor tests and assessments, supervise temporary and work experience staff associated with accounting and/or business services.

Support business services activities as needed to include but not limited to; set up events, enter OSOS employer related information, produce reports, distribute information and coordinate with other team members and business services representatives.

Lead role in Summer Youth

Perform any other duties directed by the Executive Director and Chief Financial Officer.

Requirements:

Associates Degree preferably in Accounting, Business Administration or Human Resources. Comprehensive knowledge of accounting procedures and principles. Proficient in Microsoft Office Word, Excel, mail merges. Experience working in a complex information systems environment, examples include, but not limited to, Abila MIP Fund Accounting Software, Paychex Software, NYS OSOS, Microsoft Excel Spreadsheets, and PeopleSoft Software. Experience working in a collaborative, team setting. Ethical behavior when dealing with sensitive financial and personnel information. High level of accuracy and efficiency. Exceptional verbal and written communication skills. Subject to reference check and criminal background check. Pay rate: $20-$22/hr. Apply with resume: [email protected]