Administrative Assistant/Office Coordinator

The State University of New York College of Optometry is seeking an Administrative Assistant/Office Coordinator in the Office of Information Technology Services (ITS) to provide a broad range of administrative and support services for the Chief Information Officer (CIO) and the ITS department. The ideal candidate must be a detail-oriented self-starter, possessing strong organizational skills, exceptional verbal and written communication, and interpersonal and high-level customer service skills for interacting with faculty, staff, and students. The individual must be able to work independently, as well as in a team environment, multitask, exercise good judgment, prioritize assignments effectively to meet deadlines, and work under pressure in a fast-paced setting.

Responsibilities:

• Manage daily ITS operations and support the administrative needs of the CIO and ITS, and ensure the smooth and timely execution of office workflow, events, and high-level customer service.
• Serve as an administrative liaison between the CIO and other offices within the College, as well as a variety of internal and external stakeholders, to ensure concise and effective communications.
• Assist with the planning, organizing, and coordination of meetings, projects, departmental moves, and events.
• Prepare and distribute meeting agendas, meeting minutes, and other related meeting materials, many of which are related to information security and confidential in nature.
• Maintain calendars, schedule meetings, appointments, room reservations, and travel arrangements.
• Provide support for budget tracking and resource management with a high level of detail and accuracy.
• Prepare and submit purchase requisitions, process invoices and reimbursements, timesheets, and other similar activities.
• Update ITS policies, procedures, standards, guidelines, and other departmental documentation.
• Produce statistical and administrative reports.
• Maintain ITS inventory supply levels.
• Other duties as requested and assigned.

Qualifications:

• Associate’s degree and 2–3 years of office administration experience.
• Strong organizational, communication, and customer service skills.
• Ability to handle confidential information with discretion and care.
• Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint, Outlook), and Adobe Acrobat.

Preferred:

• Bachelor’s degree.
• Experience in higher education or IT office administration.
• Basic understanding of IT terminology (for triaging helpdesk requests).

The salary range is $55,000 to $70,000, and there is also a generous benefits package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program. View our Benefits at Glance .

The State University of New York College of Optometry is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

To view the College’s Annual Security Report, visit

About SUNY College of Optometry:

The State University of New York College of Optometry advances visual health and patient care through leadership in education, research and service. More than a half century ago a group of dedicated optometrists and benefactors came together to create an institution that would support optometric education, vision science research and extend quality vision care to all New Yorkers and the surrounding community. The State University of New York College of Optometry evolved from this mission. Since we opened our doors to our first class of students in 1971, the College has grown to become one of the leading optometric education and vision research centers in the world. The College houses the University Eye Center — one of the largest outpatient vision care clinics in the country—and engages in cutting edge research that is helping to shape the future of optometric care.