Administrative Assistant

Open Doors English Administrative Assistant Job Announcement

Open Doors English (ODE) is seeking a part-time administrative assistant. The administrative assistant supports the daily operations of ODE and assists the co-directors. This position encompasses a wide variety of duties that are both community-facing and behind-the-scenes. This role can flex to meet the unique talents and experience of the candidate. This position is 25 hours per week , with potential to grow to 30 hours.

ODE is an English language school for adults, serving immigrants, refugees, temporary residents, and other English language learners.

Primary Duties and Responsibilities:

• Maintain student and donor records in Airtable database, including data entry
• Process and manage tuition payments and donations using Little Green Light and Google Sheets
• Manage Airtable structure, automations, and semester transitions
• Serve as a receptionist and provide information to students, teachers, volunteers, and community members
• Assist in preparing financial summaries and budget-related documents
• Maintain open and clear communication with ODE Co-Directors and colleagues

Secondary Responsibilities

• Assist with event planning
• Create and coordinate social media, including photographing school activities and events
• Support in creation of newsletters, appeals, and other program communications
• Assist in writing grants, applying for sponsorships, and fundraising
• Assist in student recruitment and marketing efforts
• Assist in recruitment and coordination of program volunteers
• Other duties as assigned by co-directors

Skills and Qualifications:

• Experience working in an office setting
• Good attention to detail
• Experience working with databases and systems or willingness to learn
• Flexibility and willingness to adapt to shifting organizational needs and priorities
• Experience learning another language and/or living in another culture

Benefits:

This position is eligible for health insurance, dental insurance, and a 403b retirement program as well as vacation time, sick time, and paid holidays.

Other:

ODE educators and staff must respect students and their myriad cultures, languages, and experiences. ODE serves a unique and vulnerable population, and it is essential for ODE staff to hold students’ gifts and needs in high regard.

Wage: $25 per hour

How to apply: Send a cover letter and resume to Hilary Boyer at [email protected]

ODE is a project of the Center for Transformative Action (CTA), a non-profit, tax-exempt, educational organization chartered by the Board of Regents of the State of New York. The successful applicant will be an employee of CTA.

CTA is an equal opportunity employer. Employees are hired based on their merit, ability, experience, and training without regard to race, color, national origin, ancestry, gender, gender identity, sex, sexual orientation, familial status, marital status, age, mental or physical disability, size, religious affiliation, genetic make-up, military/veteran status, domestic violence victim/survivor status, sexual and other reproductive health decisions, or past participation in the discrimination complaint process. We are committed to being an inclusive organization and encourage people from diverse communities to apply.

Pay: $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person