Administrative Assistant

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

SMBC is seeking a highly energetic, well-organized executive/administrative assistant to support our Corporate Investment Banking Coverage Team. The CIBC team consists of various client focused bankers and sector group heads. This position will support the Industry Coverage groups and will support a team of 7- 10 people including 3-4 Managing Directors, Executive Directors

This position has a high degree of exposure to senior executives both internally and externally and is involved with many high priority daily issues and extremely sensitive information.

Role Objectives

• Admin will support 3-4 Groups Heads/MDs
• Schedule and calendar management for senior executives in the Americas Division through Outlook Calendar
• Contact database management
• Coordinate with other EA's to align priorities to maintain seamless schedule flow
• Keep up-to-date on evolving hybrid work model, paying close attention to changing environment and its impact on meetings
• Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms, reserve external locations as necessary.
• Expense management in relation to business travel, meetings, industry events, client events, entertainment, gifts through CONCUR as well as COUPA.
• Draft letters and memos for team members and copy and bind presentations for internal and external meetings
• Order business cards, handle maintenance requests and manage and purchase office supplies.
• Deliver, copy, scan and file documents, faxes, letters, newspapers and packages
• Assist with customer relationship management database including updating and posting call reports, updating client contact information, maintaining email contact lists, etc..
• Arrange and provide food and beverage service client meetings and make business dinner reservations / arrangements
• Coordinate with Corporate Marketing and Communication regarding all communications
• Coordinate with D&I Team in support of ERG programs and initiatives

Qualifications and Skills

• Prior experience in an administrative capacity, preferred.
• High School diploma/equivalency required, college degree is preferred.
• Strong writing, reading and verbal communication skills in English required
• PC literacy (MS Word, Excel, Power Point, PDF, etc.)
• High level of organizational and communication skills with an ability to work effectively with all levels across the organization
• Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines.
• Excellent attention to detail and the quality of work product
• Highly collaborative and flexible in a team and client environment and ability to form good relationships
• Occasional need to work longer weekday hours and/or to deal with travel issues on weekends
• Understanding of compliance/regulatory matters

SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.

SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at [email protected].