Legal Secretary

Location US-NY-Westchester

Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.
Job Category Legal, Compliance, and Risk Management
Position Type Regular Full Time
Req ID 41768

Overview
Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. Come join a #1 team and do some good!

Responsibilities
As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Additionally, Fortune named State Farm one of the World’s Most Admired Companies.

Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.

James F. Butler & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Westchester, NY office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Based in Jericho, NY, with our satellite office in Westchester (Harrison, NY), we enjoy an active and busy civil trial practice. Hours for the position are Monday-Friday 8:30 AM - 5:00 PM or 9:00 AM - 5:30 PM.

Location: 500 Mamaroneck Avenue, Harrison, NY 10528

Responsibilities include, but are not limited to

Applies specialized knowledge of legal procedures
Calendar management, processing mail, electronic/paper filing
Schedule litigation events, including depositions, mediations and hearings

Qualifications
Previous experience required

2-5 years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury
Experience drafting pleadings, motions and discovery documents
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirements

Key Skills required

Calendaring and scheduling experience within a legal environment
Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
Experience with medical record requests and discovery process
Experience drafting simple motions and pleadings
E-filing experience with New York E-filing procedures
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred)
Ability to adapt to a corporate law environment
Strong written and oral communication skills (proofreading, attention to detail, formatting)
Accurate typing skills

Technology/software experience required

Working knowledge of New York electronic filing system
Working knowledge of Microsoft Office Suite
Working knowledge of Case Management system
Working knowledge of Document Storage system

Additional Details

Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.

Our Benefits
Because work-life balance is a priority at State Farm, compensation is based on our standard 38:45-hour work week!

Potential starting salary range: $64,857.81 - $70,000.00
Starting salary will be based on skills, background, and experience
High end of the range limited to applicants with significant relevant experience

Potential yearly incentive pay up to 9% of base salary

At State Farm, we offer more than just a paycheck. Check out our suite of benefits designed to give you the flexibility you need to take care of you and your family!

Get Paid! On top of our competitive pay, you are eligible for an annual raise and bonus.
Stay Well! Focus on you and your family’s health with our robust health and wellbeing programs. State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more!
Develop and Grow! Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
Plan Ahead! Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union!
Take a Little “You” Time! You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you!
Give Back! We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
Finish Strong! Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.

Visit our State Farm Careers page for more information on our benefits, locations, and the hiring process of joining the State Farm team!

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