Administrative Assistant, CLEAR

Position Title: Administrative Assistant

Organization: CLEAR (Creating Law Enforcement Accountability & Responsibility)

CUNY School of Law | Long Island City, NY

Reports to: Director

Position: Full-time, Hybrid/Remote. Exempt

Location: Long Island City, NY

Salary: $65,000–$75,000/year, plus benefits

CLEAR

CLEAR (Creating Law Enforcement Accountability & Responsibility) at CUNY School of Law works at the intersection of civil rights, legal advocacy, and movement building to challenge law enforcement abuses and promote systemic accountability. Through impact litigation, policy advocacy, research, and close collaboration with grassroots organizations, CLEAR seeks to work with clients, communities, and movements to transform or abolish the law enforcement policies and practices affecting them.

Housed at CUNY School of Law, CLEAR is nationally recognized for its legal expertise, principled advocacy, and commitment to racial justice, equity, and accountability. The organization partners closely with community members, legal advocates, students, and scholars to advance systemic change rooted in dignity, transparency, and public trust.

The Role

CLEAR seeks a highly organized, detail-oriented Administrative Assistant to provide essential administrative, logistical, and operational support to the CLEAR team. This role is central to ensuring the smooth day-to-day functioning of the organization and supporting its legal, advocacy, and programmatic work.

The Administrative Assistant works closely with CLEAR leadership and staff, as well as with colleagues across CUNY School of Law, and serves as an important point of coordination for internal operations, scheduling, and communications.

Impact Areas

Administrative & Compliance Support (40%)

• Manage administrative paperwork and approvals related to the Research Foundation of CUNY and CUNY School of Law processes
• Prepare and track reimbursements, purchase requests, and internal documentation
• Draft, process, and monitor independent contractor agreements using established templates
• Ensure required forms and agreements are completed, submitted, and tracked accurately
• Maintain organized administrative records and shared files
• Track deadlines and follow up with internal and external stakeholders to ensure the timely completion of tasks
  

Financial & Operational Coordination (30%)

• Assist with time and leave tracking and submission for CLEAR staff
• Help verify payroll-related documentation and internal financial calculations
• Support transfer of funds and related administrative coordination with the Research Foundation of CUNY
• Maintain logs and spreadsheets to track expenses and administrative activity
• Serve as an administrative liaison with CUNY business and finance offices
  

Data Management & Quality Control (20%)

• Conduct weekly quality control checks on case intake records and internal data entry
• Ensure intakes and other program data are logged accurately and consistently
• Maintain contact lists, databases, and shared drives
• Provide basic reporting and administrative data support as needed
  

Communications & Program Support (10%) – Nice to Have

• Assist with drafting routine correspondence and internal communications
• Support scheduling, calendar coordination, and meeting logistics
• Provide occasional assistance with Mailchimp or external communications
• Help coordinate travel planning and meeting arrangements as needed

Requirements

The ideal candidate is organized, proactive, and detail-oriented with experience working in structured or bureaucratic environments.

Required Qualifications

• Minimum 2+ years of administrative or office support experience
• Experience working in a university, legal, nonprofit, government, or similarly structured environment
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and competing priorities
• Proficiency with Microsoft Office
• Basic to intermediate Excel skills (comfort with formulas and tracking spreadsheets)
• Strong written and verbal communication skills
• Ability to handle sensitive information with discretion

Preferred Qualifications

• Experience with financial paperwork, reimbursements, or contract processing
• Familiarity with higher education or large institutional systems
• Experience supporting compliance-related workflows
• Interest in civil rights, social justice, or public interest work

Work Environment

• Remote or hybrid work arrangements will be considered
• Occasional in-person meetings at CUNY School of Law may be required
• Full-time position with standard CUNY Research Foundation benefits

Benefits

As an employee of the CUNY Research Foundation, the Administrative Assistant will be eligible for a comprehensive benefits package, which includes:

• Medical, dental, and vision insurance
• Retirement plan options
• Paid time off in accordance with RF-CUNY policies
• Additional benefits as determined by RF-CUNY

To Apply

CLEAR has retained the services of Charity Search Group to coordinate the search for this position. To apply, please complete this online application. If you have questions or need accommodations, please contact Kelly MacKenzie at [email protected] ​or visit

CLEAR is an equal opportunity employer committed to diversity, equity, and inclusion. CLEAR does not discriminate based on race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, marital status, or any other protected status in accordance with applicable federal and state laws.