Administrative Specialist (remote)

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Specialist. In this role, you will play a vital part in providing exceptional administrative support to the Technology Division's Shared Business Services team, which serves over 250 employees and contractors. Your contributions will enhance the efficiency of daily operations while collaborating with internal and external partners. The position offers the flexibility of remote work, allowing you to manage tasks effectively from your preferred location while making a significant impact on the organization.

Accountabilities

• Manage the Technology Division shared mailbox and respond to inquiries for information.
• Coordinate with business partners on onboarding and offboarding requests.
• Assist with maintaining division data on SharePoint sites.
• Maintain electronic files, records, and meeting room calendars.
• Arrange business travel and coordinate meeting arrangements.
• Prioritize projects based on team needs and goals.
• Facilitate safety tours for division staff.

Requirements

• High School diploma and 5 years of related experience.
• Proficient in Microsoft Office and other software applications.
• Excellent attention to detail and strong organizational skills.
• Proven time management and prioritization abilities.
• Strong verbal and written communication skills.
• Experience with Ariba or Concur is a plus.

Benefits

• Comprehensive healthcare options (Medical, Dental, and Vision)
• 401(k) match and fully-funded pension plan
• Paid time off and holidays
• Free public transportation passes
• Annual educational assistance
• On-site fitness facility
• Professional development programs and training opportunities

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.