Legal Secretary and Office Administrative Staff - Japanese bilingual
Job Type
Permanent
Employment Type
Full time
Working Type
Hybrid
Education Level
Associate Degree
Experience Level
Mid Level
Salary Range
$54600 - $63700
Job Location
Manhattan, NY, US
Job Title:
Legal Secretary & Administrative Staff (New York Office)
Employment Type:
Full-time (Non-Exempt)
Location:
New York, NY (Midtown)
Hybrid work available (1 day/week remote)
Working Hours:
9:30 AM – 5:30 PM
Monday to Friday
Compensation & Benefits:
Hourly rate: $30–35/hour (negotiable based on experience)
Annual salary review and biannual bonus (based on performance and firm results)
Medical, Vision, and Dental insurance
401(k) available from the month following hire
Paid holidays (U.S. federal holidays)
Paid Time Off: 15 days/year + 40 hours paid sick leave (prorated in first year)
Responsibilities:
[Legal Secretary / Office Support]
Manage attorneys’ schedules and calendars
Prepare invoices and billing reports (Japanese and/or English)
Handle case administration, billing, and payment tracking
Create, edit, proofread, and manage documents (Word, Excel, PowerPoint)
Arrange business travel, meetings, and client visits
Handle phone calls, visitors, mail, and deliveries
Coordinate with overseas offices (including Tokyo)
Basic accounting tasks (expense reports, payment tracking)
[Administrative / Office Management]
Support accounting and budget tracking
Prepare monthly reports for external accounting firms
Assist with payroll, HR administration, and benefits coordination
Liaise with vendors and service providers
Manage office supplies and general office operations
Qualifications:
Fluent in Japanese and English (business level or above)
Strong administrative and organizational skills
Proficient in MS Office (Word, Excel, PowerPoint)
Detail-oriented, accurate, and reliable
Team player with a proactive and flexible mindset
Able to work independently and take initiative
To apply, please send resume to [email protected]
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