Bookkeeper Property Management

Job description

Position Overview:
The Bookkeeper will be an integral part of the Accounting team in a fast-paced, collaborative, and friendly environment. This role is responsible for managing day-to-day bookkeeping tasks, including both accounts payable and accounts receivable functions, bank reconciliations, financial reporting support, and other general accounting duties. The ideal candidate will bring strong organizational skills, attention to detail, and a working knowledge of real estate property management accounting.

Key Responsibilities:

• Monitor daily AP activity in AvidXchange or similar platforms.

• Review invoice coding and charges for accuracy.

• Batch and post approved invoices into Rent Manager or other property management software.

• Research and resolve invoice discrepancies by comparing vendor bills with proposals or statements.

• Obtain and track vendor Certificates of Insurance (COIs).

• Maintain accurate vendor records, including contact and billing information, matching W-9 forms.

• Respond to vendor and property manager inquiries regarding payment status.

• Record and track property-related expenses such as insurance, taxes, mortgage payments, and broker fees.

• Record and reconcile mortgage escrow activity.

• Process monthly management fee invoices and tenant security deposit refunds.

• Support audit-related AP inquiries and documentation.

• Prepare and distribute monthly rent bills and tenant statements.

• Record and scan checks, post payments into accounting systems.

• Manage daily cash posting and bank deposit recording.

• Reconcile the security deposit general ledger (GL) to bank statements and tenant ledgers.

• Monitor and follow up on outstanding receivables; contact tenants for payment via phone, email, and mail.

• Analyze and maintain AR aging reports, prioritize collections, and resolve discrepancies.

• Process move-out reports, Section 8 payments, and security deposit refunds.

• Respond promptly to tenant inquiries regarding charges and payments.

• Maintain accurate tenant records including billing and contact information.

• Perform monthly bank reconciliations.

• Assist with month-end and year-end closings, including account reconciliations.

• Enter key data from new loans into mortgage databases.

• Support audits and financial reporting as needed.

• Assist with other general accounting and finance-related tasks.

Position Requirements:

• 3–5 years of experience as a Bookkeeper, Accounts Payable/Receivable Specialist, or in a similar role.

• Strong understanding of accounting principles, AP/AR procedures, and financial reconciliation.

• Familiarity with property management accounting is a plus.

• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Sheets, Docs, Gmail).

• Experience with accounting software such as Rent Manager, AvidXchange, or similar platforms.

• Excellent analytical, problem-solving, and organizational skills.

• Strong attention to detail with the ability to work accurately under pressure.

• Effective communication and interpersonal skills.

• Ability to multitask, meet deadlines, and work independently or as part of a team.

• Positive attitude and eagerness to learn and grow within the role.

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