Accounts payable specialist

Accounts Payable Specialist

St. Mary's School for the Deaf

Buffalo , NY 14214

Classified - Position - Other (Classified)

Job Number 3300053658

Start Date

Open Date 10/06/2025

Closing Date 11/07/2025

Experience/Certifications:

• High school diploma/equivalent required.

• Associate's degree in accounting, finance, or a related business field with proven work experience in accounts payable management with a minimum of 5 years of relevant experience

• Bachelor's degree in accounting, finance, or a related business field preferred.

• Proven ability to communicate across all settings (staff, administration, vendors), including sign language proficiency

• Critical thinker who is flexible, has a strong business sense, and possesses strong decision-making skills

• Demonstrated success operating in an autonomous environment

• Working experience with accounting/vendor management software and inventory bar coding

• Ability to work independently and take initiative with minimal supervision.

• The ability to successfully complete the ASL, Sign Language Proficiency Interview (SLPI) within three years at the proficiency level defined for this position as determined by the school.

Requirements

• Proficiency in accounting software and experience with Microsoft Outlook programs, including Outlook, Word and Excel

• Knowledge of accounting principles and practices

• Familiarity with regulatory requirements related to accounts payable processes

• Adherence to Office of the State Comptroller's Guide to Financial Operations

• Thorough working knowledge of and a minimum of three years working directly with New York State's (NYS) Article 11 - (State Finance) State Purchasing law as it relates to purchasing and procurement requirements. This includes working directly with the NYS Office of General Services (OGS) contracting and on-line bid/requests for proposal (RFP) placement

• Demonstrated ability to perform on-line purchases, create detailed backup information, and reconcile purchases to the school's credit card

• Excellent communication and customer service skills

Primary Responsibilities:

• Process purchase orders, invoices, and expense reports, ensuring proper budget coding, authorization, and accuracy

• Liaison with vendors and suppliers, managing inquiries, reconciling statements, and resolving discrepancies.

• Maintain accurate and organized financial records, including vendor files, tax information (W-9's) and fixed asset data.

• Communicate with stakeholders to ensure requirements are documented per State and internal procedures

• Ensure every purchase of goods and services is accompanied by a purchase order prior to incurring expenses.

• Ensure goods or services received and confirmed by an authorized receiver with supporting documentation

• Manage and account for inventory on a regular basis

Please make sure to complete an application by clickinghere ( login?COMPANY\ ID=00005387) for this job posting.

Job Attachment View Attachment

Itinerant Location 2253 Main Street, Buffalo New York

Salary: From 50000.00

Salary: To 65000.00

Salary Competitive Y

Appointment Status Permanent

Position Status Full time

Start Date 11/3/2025

Contact Person's Name Mary DeStefano

Contact Person's Phone 7168347200

Contact Person's Email [email protected]