Mail Clerk

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Mailroom Clerk

What this job involves:

As a Mailroom Clerk at JLL, you'll play a vital role in ensuring the smooth flow of correspondence and materials for our client operations. You'll be responsible for the timely sorting, processing, and distribution of all incoming and outgoing mail, packages, and shipments while maintaining the highest standards of confidentiality and security. This position requires meticulous attention to detail, as you'll handle time-sensitive documents including bankruptcy letters, private and confidential correspondence, contracts, and financial materials that must be processed with accuracy and discretion. You'll manage the complete mailroom operation including operating postal equipment, coordinating courier shipments, maintaining supply inventories, and providing general office support services. What sets JLL apart is our culture of collaboration, and in this role you'll interact daily with client personnel and team members to ensure seamless communication and service delivery. Your organizational skills and ability to work efficiently in a fast-paced environment will be essential to supporting the broader operations of our client's business.

What your day-to-day will look like:

• Sort and collate incoming mail promptly, prioritizing time-sensitive documents and ensuring bankruptcy letters are stamped and delivered same day to the litigation team

• Open and process regular mail while respecting confidentiality protocols for private and confidential correspondence that must remain sealed

• Scan contracts and upload to the client's electronic filing system, routing any accompanying checks to appropriate BMO Harris personnel for processing

• Pick up mail from stations periodically throughout the day, ensuring all items collected before noon are stamped and placed in lower level mail bins for timely outbound processing

• Process outgoing shipments through multiple carriers including FedEx, UPS, DHL, and USPS, weighing items and applying correct postage

• Distribute mail by placing items in proper bins and delivering to individuals or their designated mail slots throughout the day

• Stock copy rooms, printing devices, and mailroom areas with necessary supplies, monitoring inventory levels and advising client personnel of reorder needs

• Provide office assistance including conference room setup and teardown, support for small office moves, and minor housekeeping tasks

• Maintain secure mailroom operations by processing all mail only within the designated secure area and following strict access protocols

Required qualifications:

• High school diploma or GED equivalent

• 1-3 years of previous mailroom experience in a professional office environment

• Excellent written and oral communication skills in English

• Proficiency with computer systems including word processing and database entry

• Strong working knowledge of fax machines, scanning equipment, and postal processing devices

• Ability to lift a minimum of 50 pounds and remain on your feet for extended periods throughout the workday

• Exceptional hand-eye coordination and ability to work quickly and accurately with your hands

Preferred qualifications:

• Experience working in a corporate office environment with high-volume mail processing

• Familiarity with confidential document handling protocols in legal or financial services settings

• Knowledge of shipping and logistics best practices across multiple carrier platforms

• Demonstrated track record of reliability, punctuality, and professional conduct in client-facing environments

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.