Senior Administrative Assistant (R25-26)

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The Professional Development Program (PDP) of the University at Albany's Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill a Senior Administrative Assistant position in Rensselaer, NY.

Description of Duties:

Under the direction of the department manager, the position assists with day-to-day functions related to project deliverables and provides administrative, project, and logistical support to project programs and staff; maintains communication with sponsor staff on training schedules; and assists the department manager and staff by providing data for Professional Development Program and sponsor reporting. Job duties include, but are not limited to:

• Performing administrative/secretarial functions and providing project and logistical support for designated education and training programs, teams, and staff (i.e., course registration and implementation activities, file and supply management, scanning, copying, and maintaining confidentiality).
• Providing exceptional customer service, including answering phones/emails, responding to inquiries, and corresponding with staff, trainees, project sponsors, and vendors.
• Using Microsoft Office, Microsoft SharePoint, Adobe Acrobat Pro DC, and maintaining/updating electronic records and course registration/learning management systems.
• Preparing/processing purchase requisitions and work agreements with vendors, as well as monitoring and reconciling expenditures.
• Preparing, formatting, proofreading, editing, and assembling training materials, correspondence, reports, and proposals in required document templates.

Job Requirements:

Minimum Qualifications :

• High school diploma and five years of office and general administrative support experience OR Associate's degree or higher from a college or university accredited by a USDOE, or an internationally recognized accrediting organization and two years of office and
• general administrative support experience.
• Excellent communication (interpersonal, written, and oral), customer service, and telephone skills.
• Strong team and customer orientation with demonstrated commitment to excellence in customer service.
• Exceptional organizational skills with strict attention to detail.
• Demonstrated ability to effectively prioritize, manage, and complete numerous tasks within established deadlines, work under pressure, and take initiative to complete work.
• Demonstrated ability to maintain confidentiality, including information and documents of a sensitive nature.
• Demonstrated proficiencies using Adobe Acrobat Pro DC and Microsoft products (Outlook, Word, Excel, Access, PowerPoint, Edge, SharePoint).
• Demonstrated proficiencies with preparing emails and working with reports and other documents.
• Demonstrated ability to work independently under supervision as well as part of a team.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.
• Ability to lift and carry up to 40 lbs.

Preferred Qualifications

• Knowledge of Research Foundation for SUNY policies and procedures relating to purchasing and travel.
• Experience working in an adult education and/or training setting.
• Proficiencies in using learning management systems and setting up distance learning courses in WebEx.

Additional Information:

Salary Range : $50,000 - $51,720 (annual)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"):

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.