Director of Finance and Operations

Job Description

Job Description

Job Overview
Reporting to the Executive Director, the responsibilities for the Director of Finance and Operations are diverse, encompassing both high-level strategy and direct operational management.

1. Strategic Financial Management : Develop and implement long-term financial strategies, including planning, budgeting, and forecasting to support the agency’s mission and goals.

2. Financial Reporting and Compliance : Oversee all accounting processes, ensuring the preparation of accurate and timely financial statements in accordance with US Generally Accepted Accounting Principles (GAAP) for nonprofits. This includes managing internal controls, external audits, NYS Consolidated Fiscal Reporting System (CFRS), NYS Consolidated Budget Report (CBR) and other state and federal grant compliance.

3. Operations Oversight : Supervise and manage day-to-day administrative and operational areas, including human resources, information technology, facilities management, and vendor relationships.

4. Cash Flow and Treasury Management : Collaborate with Archdiocese of New York, Department of Education Finance Department regarding cash flow, liquidity, banking relationships, and investment operations to ensure the agency’s financial stability and optimize working capital.

5. Leadership and Team Development : Mentor and lead the finance and operations teams, promoting a culture of high performance, continuous improvement, and accountability.

6. Risk Management : Work with risk management team of the Archdiocese of New York to ensure appropriate insurance coverage for the agency.

7. Board Liaison : Serve as the primary liaison to the agency’s Board of Directors, Finance and Audit Committee, effectively communicating critical financial and operational matters and providing data-driven insights.

8. Process Improvement : Evaluate and enhance financial and operational systems and processes to improve automation, accuracy, and overall efficiency.

Requirements:

• Business or Accounting degree required, an MBA preferred.
• Must be familiar with nonprofit finance and accounting regulations, as well as proficient in NYS Consolidated Fiscal Reporting System (CFRS), NYS Consolidated Budget Report (CBR) and other state and federal grant compliance.
• Minimum 5 years’ experience in a management role, ideally with both external audit and in-house financial management.
• Experience as an employee of a nonprofit organization.
• Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
• Demonstrated success leading the assessment, development, and implementation of financial initiatives, administrative, and organizational development policy improvement.
• Ability to work effectively individually and as part of a team.
• Ability to provide leadership training, coaching, and support across the agency.
• Flexible and adaptable; open to feedback and improvement with positive attitude.
• Demonstrated history of being organized, thriving under pressure, remaining calm while taking on difficult challenges, delivering on deadlines, and ability to take on multiple projects.
• Superior management skills: ability to influence and engage direct and indirect reports and peers.
• Self-reliant, good problem solver, results oriented.
• Exceptional written, oral, interpersonal, and presentation skills.
• Able to maintain confidentiality at all times.
• Proficiency in Microsoft Office and Microsoft Excel.
• Familiarity with QuickBooks and Lawson.

For 53 years, ADAPP is dedicated to serving, with excellence, the children, adults, and families within the schools, parishes, and communities of the Archdiocese of New York. As a New York State Office of Addiction Services and Supports (OASAS) prevention provider, we strive to provide innovative, comprehensive services, including counseling and education, to prevent and intervene in the use of alcohol and other drugs.

Company Description

For 53 years, ADAPP is dedicated to serving, with excellence, the children, adults, and families within the schools, parishes, and communities of the Archdiocese of New York. As a New York State Office of Addiction Services and Supports (OASAS) prevention provider, we strive to provide innovative, comprehensive services, including counseling and education, to prevent and intervene in the use of alcohol and other drugs.