Assistant Bookkeeper / Office Admin.

Job Description

Job Description

Job Summary

We are seeking a dependable and detail-oriented Assistant Bookkeeper / Office Administrator to support daily accounting and administrative operations. The ideal candidate will possess strong hands-on bookkeeping experience and be capable of managing a broad range of accounting responsibilities while supporting the day-to-day financial operations of the company. This individual should be reliable, accountable, and interested in becoming a long-term member of the team, with the potential to take ownership of the accounting function as needed.

Key Responsibilities

• Maintain accurate financial records and accounting documentation.

• Obtain, compute, record, and verify financial data and business transactions.

• Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.

• Perform bank and credit card reconciliations.

• Assist with payroll processing (preferred experience).

• Perform job costing and maintain accurate project cost records.

• Prepare financial reports and assist with month-end closing activities.

• Perform data entry and general office administrative duties.

• Maintain organized accounting records with a high level of accuracy and attention to detail.

• Work independently while supporting the daily bookkeeping and accounting operations.

• Assist in managing accounting processes related to construction projects, subcontractors, and project billing.

Qualifications

• Previous experience in bookkeeping, accounting, or finance , preferably within the construction industry .

• Strong hands-on bookkeeping experience.

• Expert knowledge of QuickBooks Desktop (preferred).

• Experience with full-cycle Accounts Payable and Accounts Receivable .

• Experience performing bank and credit card reconciliations.

• Payroll experience is preferred.

• Experience with job costing , financial reporting, and month-end close.

• Fundamental knowledge of Generally Accepted Accounting Principles (GAAP) .

• Excellent organizational, multitasking, and problem-solving skills.

• Strong attention to detail and ability to meet deadlines.

• Ability to work independently and take ownership of accounting responsibilities.

Preferred Qualifications

Candidates with construction accounting experience are strongly preferred, including experience with:

• Project costing

• Subcontractor accounting

• Lien waivers

• Certified payroll

• AIA billing / Progress billing

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.