Research coordinator - research

Job Description

The Division for Research and Economic Development is an innovative team of administrative professionals dedicated to the delivery of seamless services to the UAlbany research community who continually strive to increase UAlbany's visibility by creating, advancing, and disseminating new knowledge, discovery, scholarship, and innovations. Our vision is to support and nurture faculty research, scholarship, and artistic endeavors in ways that allow it to secure professional recognition and external funding and engage students at all levels.

As a member of the Division, the Research Coordinator is responsible mainly for providing post-award administrative support to faculty within an assigned portfolio of departments or other UAlbany units. Whenever possible, the Research Coordinator will be physically located in close proximity to the departments they serve in order to provide direct and timely support to Principal Investigators (PIs). Each area the position is serving relies on the Research Coordinator to be familiar with State, Federal, Research Foundation (RF) and University rules and regulations and use judgement to guide the PIs to expend their sponsored funds within those guidelines.

Primary Responsibilities

• Work closely with the Research Foundation Human Resources office to prepare and submit the appropriate forms for employee appointments, extensions, labor distribution, student hires, terminations, within set deadlines.
• Monitor account expenditures utilizing the Research Foundation Reports Center, ensuring that the PIs are spending within the appropriate allocation as proposed to the sponsor. Provide account summaries to PIs on a quarterly basis or as needed, specifically during the last 2- 3 months prior to award termination.
• In collaboration with faculty researchers, the Environmental Health and Safety Office and the Office of Research and Regulatory Compliance promote the efficient, effective, and safe administration of research, and compliance with the applicable rules and regulations imposed by federal, state, and private sponsors, the Research Foundation of SUNY, and the University at Albany.
• Prepare and submit travel reimbursements, purchase requisitions, and Procurement Card reconciliation.
• In collaboration with the Associate Vice President for Research, disseminate to researchers new funding opportunities and the general requirements for the awards. Serve as the liaison between the PI's and the Research Administration unit to begin proposal and budget preparations.
• Assist in the preparation and submission of internal and external programmatic reports such as progress reports, final reports, and account closures, based on expenditures funded by the sponsored awards and according to the sponsor's guidelines/requirements
• Other reasonable duties as assigned
  
  

Functional and Supervisory Relationships

• The position reports to the Associate Vice President for Research and liaisons with an advisor at the departmental/unit level.
• The incumbent will not supervise any positions.
  
  

Job Requirements

• The ability to work independently and as a team member in-person and remotely, multi-task, and respond professionally in challenging situations is essential.
• Ability to work independently and exercise sound judgment in decision-making.
• Strong problem-solving skills with the ability to assess situations and determine appropriate courses of action.
  
  

Requirements

Minimum Qualifications

• Bachelor's degree in sciences, engineering, health sciences, communications, or related fields from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
• Experience working in a research environment or equivalent administrative experience.
• Familiarity with federal, state, and private research funding; compliance regulations for funded projects; budget management.
• Excellent written and verbal communication skills.
• Experience working with commonly used software such as Microsoft Office Suite (including TEAMS) and Adobe applications.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
  
  

Preferred Qualifications

• Familiarity with online funding opportunities search and grant submissions portals, such as Pivot, Grants.gov, NIH RePorter, and NSF's Research.gov.
• Experience in writing/reviewing scientific reports for funded research projects at an institution of higher education.
• Experience interpreting and applying policies at multiple levels of authority (federal, state, and institutional).
• 2-5 years' experience in research administration and compliance.
  
  

Working Environment

• Typical office environment
  
  

Additional Information

Professional Rank and Salary Range: Staff Assistant, SL-2, $50,000-$54,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

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Application Instructions

Applicants MUST submit the following documents

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references
  
  

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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A review of applications will start on August 12, 2025 and the search will remain open until the position is filled.