Chief of staff

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Job Description

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams’ administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City’s economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team You’ll Work With

The Office of Food Policy (Food Policy) is a Mayoral office that works to advance the City’s efforts to increase food security, promote access to and consumption of healthy foods, and support economic opportunity and environmental sustainability in the food system. The Office has a critical role to play in integrating an equity frame into food policy priorities and solutions and ensuring an equitable and sustainable economic recovery in the food sector. To accomplish this mission, the Office acts as a thought leader, facilitator, and convener.

The Problems You’ll Solve

Food Policy is looking for a detail-oriented Chief of Staff to oversee the Administration and External Relations of the office. The role is focused on ensuring consistent understanding and utilization of administrative policies and processes by the team, contract management with City agencies and private funders, as well as ensuring clear and effective communication strategies. The ideal candidate may have experience with people operations and/or human resources, communicators, and strong organizational and relationship management skills.

The Manager will report to the Executive Director and will have the following responsibilities:

Personnel Systems Management

• Manage the flow of information to the Executive Director for maximum efficiency; build an executive function within the team.
• Build, document, and maintain subject matter expertise in City hiring practices:
• Coordinate and create streamlined systems to support the full spectrum of the hiring process within Food Policy.
• Facilitate the job posting process with the Mayor’s Office Human Resources unit and other agencies.
• Ensure the hiring team learn and maintains equitable interviewing practices.
• Support hiring managers in new staff recruitment, selection, processing, and onboarding, along with staff advancement.
• In coordination with the Mayor’s Office Human Resources team, manage the onboarding and off-boarding of Food Policy staff, interns, fellows, and consultants.
• Serve as the Mayor’s Office Human Resources liaison for timesheets, leave requests, travel arrangements, and other personnel needs.
• In collaboration with the Food Policy leadership team, build upon and refine cross-team professional development and skill-building priorities.
• Build and maintain relationships with key stakeholders, including senior staff at the Mayor’s Office of Food Policy, City Hall, and City agencies.
  
  

Procurement and Budgeting

• Manage office Personnel, Other than Personnel (OTPS), and philanthropic budgets.
• Lead all procurement at MOFP, including purchase orders for day-to-day goods and services and complex RFPs for services for the office.
• Guide office contract management practices to ensure that the provider’s performance meets contractual requirements.
  
  

Communications Strategy, Special Projects, and Office Culture Support

• Set and oversee the Office’s communications strategy, manage urgent and ongoing priorities, and supervise the Communications Advisor to align messaging with City Hall and agency partners.
• Lead the development and delivery of clear, compelling communications for internal and external audiences including presentations, talking points, and memos on key food policy initiatives.
• Supporting the execution of team building and office culture events (most occur during normal business hours).
• Manage several discrete projects on an as-needed basis in the direction of the Executive Director and Director of Policy and Strategy.
  
  

About You

• You have a Bachelor’s degree, in addition to 6 years+ of professional experience, and/or a Master’s Degree, in addition to 4 years+ of professional experience.
• You have experience building successful systems, processes, and protocols for various audiences.
• You have the ability to think creatively, embrace new approaches for solving complex operational problems.
• You are highly organized with keen attention to detail.
• You are flexible, comfortable with ambiguity.
• You are self-driven, entrepreneurial, and willing to ask questions.
• You have strong written and verbal communication skills.
• You have strong relationship-building skills and high emotional intelligence.
• You have advanced knowledge of Microsoft Excel, PowerPoint, and other MS Office applications.
• You have experience using cloud-based applications such as Airtable.
• You have a strong plus, but not required:
• Knowledge of City government institutions, including Civil Service and budget.
• HR certifications and/or experience in diversity, equity, and inclusion (DEI).
  
  

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

Qualifications

• Do you have a baccalaureate degree from an accredited college or university?
• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?
  
  

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $104,473.00

Salary Max: $104,473.00

If you have questions about this posting, please contact [email protected]