Front Office Manager

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KEY RESPONSIBILITIES

Job summary –

Assists the Director of Front Services in administering front office functions and supervising associates on a daily basis. Front office areas include: Bell Attendant, Door Attendant, Elevator Operator, Concierge and Front Desk associates. Position directs and works with managers and associates to carry out procedures ensuring efficient processes in addition to guest and associate satisfaction.

Essential Duties and Responsibilities – (Key Activities)

• Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.

• Develops specific goals and plans to prioritize, organize, and accomplish your work.

• Handles complaints, settling disputes, and resolving grievances and conflicts with guests and patrons.

• Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.

• Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.

• Understands the impact of department’s operations on the overall property financial goals and objectives and manages to achieve or exceed goals.

• Maintain complete knowledge at all times of:

o All hotel features/services, hours of operation.

o All room types, numbers, layout, decor, appointments and location.

o All room rates, special packages and promotions.

o Daily house counts and expected arrivals/departures/ VIP’s.

o Room availability status for any given day.

o Scheduled in-house group activities, locations and times.

o All hotel and departmental policies and procedures.

• Ensure that current information on rates, packages and promotions are available at the Front Desk and that all associate is knowledgeable on such.

• Review the daily business levels, anticipate critical situations and plan effective solutions to best expedite these situations.

• Works with the leadership team of the property to identify and implement action plans to prevent the reoccurrence of guest issues.

• Conduct pre-shift meeting with associates and review all information pertinent to the day's business.

• Inspect, plan and ensure that all materials and equipment are in complete readiness for service; rectify deficiencies with respective personnel.

• Constantly monitor associate performance in all phases of service and job functions. Rectify any deficiencies with respective personnel to include Front Desk, Bellman, Doorman and elevator operator.

• Monitor the associates' interaction with guests, ensuring prompt and courteous service; resolve discrepancies with respective personnel.

• Assist associate with their job functions to ensure optimum service to guests.

• Observe guest reactions and confer frequently with associate to ensure guest satisfaction.

• Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations.

• Ensure security of guestroom access.

• Monitor and ensure that all cashiering procedures comply with Accounting policies and standards:

• Assist Accounting in researching all disputed charges and contact guests where required to explain disputes regarding Front Desk procedures.

• Assist associate with expediting problem payments.

• Anticipate sold-out situations and know how many rooms are overbooked. Handle overbooked or “walked” guests

• Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

• Solicits employee feedback, utilizes an “open door” policy and reviews employee satisfaction results to identify and address employee problems or concerns.

• Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.

• Develops and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance to the same for consistency across the group.

• Actively participates in and leads recruitment and talent development for the division/department, to meet both current and future needs.

• Support the hotel philosophy concerning hiring, employee relations, disciplinary action, training, counselling, evaluating, etc.

• Control and monitor payroll and expenditures for department.

• Prepare work schedules for effective staffing, ensuring efficient operation of the department within specific labor standards

• Is a “brand ambassador” at all times and ensures brand integrity and clarity are always maintained.

• Models the company’s culture, vision, mission and core values at all times.

• Foster and promote a cooperative working climate, maximizing productivity and employee morale.

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

• Ensure that standards, inclusive of grooming and attire of associates, are maintained at a superior level on a daily basis.

• Maintain effective flow of communication by attending required hotel meetings and conducting departmental pre-shift and monthly associate meetings.

• Interact and respond in a courteous and professional manner with all guests, associates and community members, inclusive of resolving all guest and associate difficulties.

• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.

• Maintain clean and safe work area.

• Ensure that all materials and equipment are in complete readiness for service; rectify deficiencies with respective personnel.

• All other duties as required.

Others

• While this is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.

Required Skills –

• Detail oriented and hands on, being able to maintain an organization in a multi-tasking environment.

• Team player with strong interpersonal skills, capable of engaging emotionally with guests and colleagues.

• Comply with quality assurance expectations and standards as directed by management (Forbes, LQA and Rosewood Brand Standards).

• Must be able to perform job functions with attention to detail, speed and accuracy

• Be a clear thinker, remaining calm and resolving problems using good judgement

• Follow directions thoroughly

• Understand a guest’s service needs

• Work cohesively with co-workers as part of a team

• Work with minimal supervision

• Maintain confidentiality of guest information and pertinent hotel data

• Prior heavy exposure to front desk assistant manager job duties.

• Thorough knowledge of Hotel Operations, Hotel Services, Hotels policies and regulations, technical knowledge of Opera, HotSOS and Microsoft Office Application

• Ability to be resourceful, creative and maintain flexibility

• Ability to perform mathematical operations with units of measure including, but not limited to dollars, cents, feet, inches, cups, pounds and ounces

• Required to speak, read and write English, with fluency in other languages highly preferred

• Must be able to exert physical effort in transporting 15 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding

Salary Range: 74000-78000