Engineering Clerk/Admin

Job Title: Engineering Clerk

Job Description

• Join a dynamic team as an Engineering Clerk, where you will handle printing, copying, and filing tasks to support the engineering department.

• Your role will ensure the accurate and efficient distribution of drawings and documents, maintaining meticulous records and utilizing a variety of office machinery.

Responsibilities

• Prepare letters of transmittal for all drawings and sketches.

• Ensure all prints and copies are made and properly distributed.

• Interpret customer inquiries to determine the correct drawing distribution.

• Make drawing prints, check prints, and copies as required by company personnel and divisions.

• Ensure all printers, copiers, and telecopier machines are properly loaded with paper and functioning.

• Inform drafting manager or chief drafter of any inoperable equipment or missing drawings.

• Become familiar with various drawing filing systems used by all divisions.

• File original tracings and sketches, discarding older revisions and any drawings marked void.

• Set up and maintain engineering department job files, including filing of returned prints, check prints, foreign prints, correspondence, and other drafting documents.

• Procure and return company job files as required by engineers and drafters.

• Assemble information required by drafters to prepare drawings.

• Process and maintain foreign blueprint files for completed jobs.

• Become familiar with the operation, setup, and procedures for using office machinery such as the phone system, engineering drawing printer, telecopier, photocopiers, laser printers, engineering computer system, and scanner.

• Maintain drawing transmittal record books, logging drawings out and in, and managing pages as jobs complete.

• Log in returned prints and maintain a listing of foreign blueprints by job.

• Process drawing numbers from the scoreboard to the card file weekly.

• Set up reminders on each drawing transmittal, check reminders against the list of returned drawings, and issue requests for drawing approval as required.

• Maintain a list of drawings to be archived as jobs complete and send prints to be archived bimonthly.

Essential Skills

• Administrative skills

• Copying and printing expertise

• Scanning proficiency

• Experience with letters of transmittal

• Filing and blueprint management

• Log maintenance and document control

Additional Skills & Qualifications

• Previous administrative experience of 1+ year

• General knowledge of Microsoft Word, Excel, and PowerPoint

Work Environment

• The role is onsite at the headquarters in Watertown, with approximately 50-60 employees at this location.

• The working hours are from 8am to 4:30pm.

• The company also has other sites in Ohio, Louisiana, Oregon, and internationally, but all tasks are handled locally and fairly separately.

• The workplace offers a 'family-oriented' environment with excellent opportunities for advancement and is supported by a management team with decades of industry experience to mentor and train new recruits.

Job Type & Location

This is a Contract to Hire position based out of Watertown, NY.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown,NY.

Application Deadline

This position is anticipated to close on Feb 2, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.